Events Specialist

Proskauer is a global law firm known for its pragmatic, business-savvy approach, representing leading organizations in complex, innovative, and game-changing matters. With 800+ lawyers across key financial centers, we serve asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry leaders, and other industry-defining clients.

About the role

The Events Specialist executes events that strengthen attorney relationships, support practice group development, and enhance firm culture. This role focuses on flawless tactical execution of events. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment while maintaining professional standards across all touchpoints.

Responsibilities

• Event Execution: Execute end-to-end event logistics including venue research and selection, vendor coordination, contract processing, registration management, on-site production, and post-event follow-up. Manage event production elements: run-of-show development, branding implementation, audio/visual coordination, attendee communications, and materials preparation. Maintain registration systems, create attendance reports, and ensure accurate event documentation. Serve as primary support on flagship events working under the Associate Director’s direction.
• Vendor and Resource Management: Develop and maintain relationships with venue contacts and event vendors across New York and key domestic markets. Build and maintain a venue database for ongoing planning reference. Research new venues and present recommendations to the Associate Director based on event requirements. Coordinate promotional materials procurement and inventory management.
• Project Management: Use project management tools to track timelines, budgets, deliverables, and stakeholder communications. Develop detailed event schedules, run-of-shows, and coordination documents. Ensure compliance with firm policies and venue requirements. Process vendor invoicing and maintain budget tracking documentation.
• Collaboration: Partner with Business Development, Marketing & Communications (BDMC) team members and Firm Business Services to deliver cohesive event experiences. Communicate effectively with attorneys and staff at all levels. Support the Associate Director in implementing process improvements and best practices.

Requirements

• Experience: 3-5 years in event planning, preferably in professional services or hospitality.
• Education: Bachelor's degree in Marketing, Communications, Business, or Hospitality Management.

Skills

• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Experience with event platforms (Cvent, BeaconLive, Foundation, InterAction).
• Familiarity with AI tools to enhance workflows, automate processes, and improve decision-making.
• Exceptional organizational and project management skills.
• Strong written and verbal communication abilities.
• Ability to prioritize multiple projects under tight deadlines.
• Resourceful problem-solver who works independently and collaboratively.
• Professional demeanor with discretion and judgment.
• Familiarity with New York City venues preferred.

Logistics

• Flexibility for extended and irregular hours with domestic travel to support off-site events.
• Physical presence in Proskauer’s offices required at least 3x per week, or more as business needs require.

Pay

The anticipated compensation for this position is $90,000–$110,000. The actual salary offered will be based on qualifications, years of relevant experience, education, certifications, and location.