Events Specialist

About the role

The Compass International Holdings Franchise Brands Event Specialist executes a portfolio of events while working closely with and reporting to a Sr. Manager, Events. This role supports the strategy, planning, and delivery of experiential events for Century 21, Coldwell Banker, Coldwell Banker Commercial, Coldwell Banker Realty, Compass, Better Homes & Gardens Real Estate, and ERA Real Estate. The preferred candidate is based in Denver to best support business needs, with daily on‑site presence required in a Hub or Brokerage office when not attending events; candidates in Las Vegas, Salt Lake City, or San Francisco are also considered.

Responsibilities

• Support the site search process and preparation of options for presentation to brand leadership.
• Support event activities for industry events including pre‑planning and onsite delivery.
• Collaborate with event and brand leadership to drive event strategies through management of detailed project plans, program of events, and budget guidelines.
• Track and maintain detailed event budgets, including invoice management and budget reconciliation, in collaboration with managers.
• Execute contracts for event vendors, including payment submission.
• Manage logistics of external vendors to ensure best quality, consistency, and execution of brand image.
• Create and manage venue and audio‑visual specifications.
• Support and assist registration processes before and during all events.
• Work closely with the Communications team, following the communications plan, to drive event attendance and provide communications details.
• Support and assist the creation and updates of event websites and apps with event details to drive network attendance and engagement, in coordination with the Manager, Operations.
• Manage the housing process and room‑block management in conjunction with registration.
• Work on food and beverage selection while adhering to negotiated budget allotments.
• Collaborate with the Client Success team on logistics for learning breakout sessions.
• Drive the signage plan for events, working with the marketing team and manager on design, ordering, and on‑site installation.
• Support the development of reception themes, coordinating specialty décor, entertainment, and creating wow moments for attendees.
• Coordinate ordering and shipments of assets, promotional items, and collateral needed for events.
• Assist with developing event overviews and debriefs, including detailed financial recap and follow‑up learnings and strategies.
• Manage virtual events through Teams application, on occasion.
• Support the full Anywhere Franchise Brands Events Team on events and projects as needed.
• Create and maintain an enthusiastic, cooperative, professional, and teamwork‑structured environment.

Requirements

• Ability to travel approximately 10–20% annually, including overnight and multi‑day trips.
• Ability to lift at least 25 lbs.
• Willingness to work on‑site daily in a Hub or Brokerage office when not attending events.

Qualifications

• Minimum of 3 years of industry experience with demonstrated end‑to‑end event planning lifecycle expertise, from concept development through execution and post‑event evaluation.
• Bachelor’s degree preferred.
• Project management experience with effective time management and multitasking abilities.
• Superior communication skills, both written and verbal, with demonstrated ability to manage stakeholders and C‑suite leadership.
• Collaborative vendor management experience.
• High energy level and problem‑solving skills.
• Strong attention to detail.
• Proficiency in Microsoft Suite or Google Suite; knowledge of Monday.com a plus.
• Experience using Cvent is strongly preferred.

Skills

• Event strategy and planning
• Budget tracking and reconciliation
• Vendor and logistics management
• Registration and attendee engagement
• Communications and marketing coordination
• Venue, AV, and signage management
• Food and beverage coordination
• Learning session logistics support
• Virtual event facilitation (Teams)
• Team collaboration and professional relationship building