Events Manager

About the Opportunity

The organization is on a mission to transform how insurance teams do their most important analytical work. The focus is on building AI agents that work alongside actuaries, pricing teams, or underwriters, handling the data-heavy, regulation-dense tasks that consume most of their week. This allows professionals to concentrate on the judgment and decisions they were trained for. The platform enables actuarial, pricing, product, and underwriting teams at carriers to move faster, produce higher-quality analysis, and unlock work that wasn't previously feasible.

The solutions are already trusted by P&L owners, chief actuaries, and pricing directors at some of the largest carriers in the country, running production workflows. The underlying technology addresses frontier applied research problems in agentic reasoning, multi-step coordination, and reliable AI over complex, high-stakes domains, aiming to define how AI operates in regulated industries for the next decade. The company was founded by individuals with direct experience in the problem space, including a CEO who previously founded and scaled an insurance company to significant valuation. This experience shapes every product decision and provides deep credibility with potential buyers. Everyone within the organization contributes to product development, with engineers learning the domain, domain experts shipping features, and the company operating on the same AI agents its customers use. The organization is backed by prominent investors and is headquartered in San Francisco.

Key Responsibilities

• Own end-to-end logistics for 10-12 conferences and trade shows annually, including vetting and securing sponsorships, registering and prepping staff, ordering booth properties/swag/print, and managing show services like electrical and material handling.
• Identify and secure quality venues for client reservations and executive dinners designed to drive brand visibility and lead generation.
• Organize offsites for a team of approximately 20 people requiring transportation, catering and restaurant reservations, swag, and activities once or twice a year.
• Identify, vet, and manage relationships with event partners, swag providers, printers, transportation companies, and caterers to deliver on event needs.
• Provide comprehensive and accurate budget reporting to department heads.
• Leverage AI tools and agents to create event-related content like email copy and improve operational efficiency.

Required Qualifications

• Experienced events professional: Possess 5+ years of experience in third-party event operations and logistics, with personal management of 10 and 20 booth footprints at major tier-1 industry expos, tech conferences, and enterprise trade shows.
• Demonstrates a strong understanding of event logistics, including vendor relations and convention center operations.
• Proactive & adept communicator: Communicate clearly and proactively with leadership, department heads, design teams, and vendors to ensure projects remain on track.
• Capable of navigating conversations with a wide range of individuals, from service providers to senior executives.
• Strong contract review and negotiation skills are essential.
• Skilled project manager with an eye for detail: Ability to drive projects independently in a remote environment and manage multiple event deliverables across internal and external stakeholders.
• Capable of anticipating potential issues and articulating alternative solutions with their trade-offs.
• Thrives on managing intricate details and is a proactive problem solver.
• Adaptable & reliable: Comfortable with a flexible workload that varies with the event calendar (approximately 40–50 hours per month during busy periods, 10-20 hours per month during slower periods).
• Demonstrates thoroughness, thoughtfulness, and ownership of outcomes.