Events Manager

Flexible / Possibly on-site during events
8–16 hours per week (flexible)
£15 - £20 per hour (depending on experience)
Increased hours during school holidays and peak periods

About the role

The Events Manager is responsible for planning, organising, and delivering high-quality holiday camps and sporting/enrichment events. This role oversees events from initial concept through to delivery and evaluation, ensuring they are well-organised, safe, engaging, and aligned with organisational standards.

Responsibilities

• Plan, coordinate, and deliver holiday camps and sporting/enrichment events
• Oversee events from concept through to delivery and evaluation
• Create event schedules, timelines, and activity plans
• Organise all aspects of holiday camps, including themed days, activities, and required resources
• Ensure appropriate equipment and resources are organised and available
• Book and liaise with venues
• Coordinate logistics including set-up, pack-down, and equipment transport
• Ensure venues meet health, safety, and safeguarding requirements
• Organise staffing levels and rotas for camps and events
• Communicate clearly with staff before and during events
• Support the recruitment, onboarding, and briefing of seasonal staff
• Act as a point of contact for staff during event delivery
• Organise, track, and maintain equipment and event resources
• Ensure equipment is delivered, set up, and stored correctly
• Ensure all events comply with safeguarding, health & safety, and risk assessment requirements
• Liaise with venues regarding policies, insurance, and emergency procedures
• Ensure staff are briefed on safeguarding procedures and event protocols
• Work closely with the Admin Manager regarding booking systems
• Support accurate event listings, bookings, and data management
• Maintain event documentation and records
• Work with schools, venues, community organisations, and sports clubs
• Support and develop partnerships for camps and enrichment events
• Represent the organisation professionally with all stakeholders
• Support event budgeting and cost control
• Monitor event-related expenditure to ensure cost-effective delivery
• Provide event information for marketing and promotional materials
• Work with the Admin Manager and Social Media Manager to promote events
• Support communication with parents, schools, venues, and partners
• Manage pre-event and on-the-day communications
• Gather feedback from staff, parents, children, and partners
• Evaluate events and identify areas for improvement
• Produce post-event summaries or reports as required

Requirements

• UK Driving Licence
• Experience working in events, childcare, education, sports, or enrichment activities
• Strong organisational and multitasking skills
• Excellent communication and coordination abilities
• Ability to work independently and adapt to changing priorities

Qualifications

• Experience coordinating holiday camps or similar programmes (desirable)
• Experience liaising with schools, venues, or community organisations (desirable)
• Knowledge of safeguarding, health & safety, and risk assessments (desirable)
• Experience supporting event budgets or monitoring costs (desirable)
• Familiarity with booking systems or administrative processes (desirable)

Skills

• Strong organisational skills with the ability to manage multiple tasks and priorities
• Excellent communication skills, both written and verbal
• Ability to coordinate staff, venues, and resources effectively
• Confidence working independently and using initiative
• Flexible and adaptable, particularly during busy holiday periods
• Good problem-solving skills and ability to remain calm under pressure
• Experience planning or coordinating activities, programmes, or events
• Experience working with children and/or young people in a structured setting

Person Specification

• Reliable, professional, and well-organised
• Enthusiastic and proactive approach to work
• Strong attention to detail
• Commitment to delivering high-quality, engaging experiences for children
• Positive team player with the ability to lead as required

Safeguarding

The successful applicant will be required to undergo an enhanced DBS check (with barred list check, where applicable), provide suitable references, and complete safeguarding training as required. Appointment to this role is subject to satisfactory safeguarding checks in line with safer recruitment guidelines.