Events Manager

Plans, organizes, coordinates, and promotes events and activities at Arts & Culture.

Qualifications

Bachelor's degree from an accredited college or university in Marketing, Hospitality Management, Public Relations, Communication, or other closely related field, plus two (2) years of directly related work experience; OR an equivalent combination of related education and experience. Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

Responsibilities

• Plans, organizes, and coordinates details of events and activities at the Arts & Culture venues.
• Conducts facility tours and site inspections.
• Cultivates and maintains professional relationships with potential and existing clients.
• Responds to inquiries about scheduling rooms and event spaces.
• Meets with clients to discuss setup options, calculates cost estimates, and reviews checklists of requirements for use of facilities and approved service providers.
• Negotiates and finalizes rental contracts, records tentative and contracted dates on the event calendar, and accepts deposits and fee payments.
• Acts as primary point of contact with clients, including private and non-profit organizations, custodians, and temporary staff, to coordinate all details of scheduled events. This includes working with ticketing staff, patron services, food and beverage, and technical directors.
• Cooperates with the marketing team to promote and publicize events.
• Monitors and manages social media channels for events.
• Explains and enforces rules and regulations regarding the use of center facilities.
• Arranges for last-minute adjustments in events or equipment setup at the request of the client and resolves problems and concerns as they arise during scheduled events.
• Monitors events throughout the scheduled time period to ensure compliance with the client's contractual agreement and security/safety requirements.
• Maintains database of events, community/media contacts, and list of authorized caterers, as established by County contracts.
• Prepares financial, statistical, or other reports and provides general administrative support.

Skills

• Knowledge of methods used to plan and coordinate various events
• Knowledge of problems and issues associated with organized community events
• Knowledge of contract negotiation and facility rental practices
• Ability to work with computer software related to job-specific duties
• Ability to use social media for promotional purposes
• Ability to interpret and communicate rules, regulations, policies, and procedures
• Ability to communicate clearly and effectively, both orally and in writing
• Ability to perform accurate mathematical functions
• Ability to exercise initiative and independent judgment
• Ability to establish and maintain effective working relationships with coworkers, supervisors, the general public, and community organizations and groups
• Ability to multi-task, organize, and prioritize work tasks
• Ability to independently handle difficult situations tactfully and professionally
• Ability to relate to individuals of diverse backgrounds

Working Conditions

Work is performed in both indoor and outdoor environments. Requires the ability to sit, stand, walk, kneel, crouch, stoop, squat, and lift up to 30 pounds. May require standing for long periods.

Schedule

The work schedule will vary to accommodate attendance at scheduled events and will include weekends, holidays, and evenings. Some travel may be required to attend meetings or training.

Benefits

• 12 Holidays, up to 24 vacation days, 12 sick days, and one personal day every year
• Hybrid work environment for some positions
• Retirement options for hybrid pension/401(k) or 401(k) only with 10% employee contribution
• Medical coverage, including a 100% county-paid premium option
• Dental and Vision coverage with coverage for adult designees
• Health Savings account with a county contribution of up to $1200 per year, or a Flexible Spending Account
• 100% county-paid Long-Term Disability and employee-paid Short-Term Disability options
• Professional Development and professional membership fees paid
• Tuition Reimbursement
• Onsite medical clinic and gym
• Hospital insurance, auto insurance, and home insurance
• Discounts at County facilities