Events Manager

Position Overview

The Events Manager at Dedicated IT owns the strategy and execution of the company's external event presence. This role is responsible for managing Dedicated IT's trade show and conference program, consisting of approximately 40–50 events per year, from logistics and contracts through attendee coordination and post-event follow-through. The Events Manager works closely with the Marketing Manager to ensure event-driven campaigns are aligned and impactful, and partners with Sales and Leadership to maximize ROI at every event.

Key Responsibilities

• Manage end-to-end logistics for trade shows and conferences (40–50/year), including: Booth reservations, floor space, and exhibitor communications
• Hotel room blocks and attendee registrations
• Electrical, internet, and A/V services
• Booth materials, giveaways, and collateral coordination to/from venues
• Develop and maintain event timelines, checklists, and run-of-show documents for each event
• Hold pre- and post-event meetings to ensure alignment across sales, marketing, and events teams
• Lead event contract negotiation and signing per leadership direction
• Collaborate with the Marketing Manager on event-driven campaigns, event-based marketing deliverables, and pre/post-event marketing strategies
• Maintain high visual standards for booth presentation, ensuring all branding, signage, displays, and marketing materials are accurately placed and event-ready
• Track event budgets, vendor invoices, and post-event reporting
• Keep project plans, calendars, task boards, and team communication channels up to date, ensuring a complete record of event planning and execution
• Oversee inventory management for conference assets, ensuring materials are stocked, organized, and ready for each event
• Coordinate all conference and event-related employee travel, including flights, hotel room blocks, ground transportation, and itineraries
• Ensure travel itineraries are accurately outlined on the team calendar
• Manage attendee registrations and ensure all traveling employees have complete travel details in advance
• Absorb and address travel disruptions, last-minute changes, and on-site logistics during events
• Track and reconcile event travel spend against budget; submit documentation to Accounts Payable
• Build and maintain relationships with trade show organizers, exhibit vendors, and event service providers
• Manage sponsorship logistics and partnership deliverables tied to events
• Evaluate vendor performance post-event and make recommendations for future partnerships
• Cross-functional Collaboration
• Partner with the Marketing Manager on pre- and post-event marketing campaigns, mailer timing, and event-based marketing deliverables
• Collaborate with Sales to ensure event goals, messaging, and lead capture are aligned
• Provide event recaps and performance reporting to leadership after each event

Skills & Qualifications

• 3–5+ years of experience in event coordination or event management, with a focus on trade shows or conferences
• Demonstrated ability to manage a high volume of concurrent events and vendor relationships
• Strong organizational, communication, and project management skills
• Experience with contract negotiation and budget management
• Proficiency with Microsoft 365 Suite (Outlook, Excel, Teams, SharePoint)
• Comfortable working cross-functionally with Sales, Marketing, and Leadership
• Reliable transportation; ability to lift up to 30 lbs