Events Manager

Arrowfly is seeking a qualified and dynamic Events Manager to own the end-to-end planning, coordination, and execution of multiple events across our portfolio—including conferences, expos, forums, and customer-focused experiences that advance business objectives, drive audience engagement, and deliver measurable results.

About the role

This remote position requires regular overnight travel for live events and team functions. The Events Manager will blend strategic thinking, operational precision, and creative execution to ensure each event reinforces our reputation for delivering compelling, high-value industry experiences.

Responsibilities

• Lead and manage the lifecycle of multiple events, ensuring alignment with business goals, brand standards, and audience needs.
• Maintain detailed event plans, timelines, and operational checklists to drive consistency and flawless execution.
• Coordinate logistics for all aspects of live events, including signage, food & beverage, on-site operations, and room block management.
• Build and manage relationships with venues, suppliers, speakers, entertainment partners, and service providers, negotiating contracts to secure favorable terms.
• Partner cross-functionally with Marketing, Sales, Editorial, Design, and Events teams to integrate event programming.
• Lead on-site management, vendor coordination, and real-time problem solving during event activation.
• Measure event performance through analytics, attendance metrics, and post-event reporting to assess impact and refine future strategies.
• Conduct post-event evaluations, lead debriefs with stakeholders, and present actionable insights that inform improvements and enhance ROI.

Requirements

• 3+ years of live events production experience.
• Bachelor's degree in hospitality, marketing, or applicable field strongly preferred.
• Expert at managing multiple workstreams at once—budgets, contracts, timelines, floor plans, and run-of-show details—ensuring nothing is overlooked, from napkins to A/V hookups.
• Clear, confident communicator in writing and in person, able to negotiate with vendors, manage stakeholder expectations, and lead on-site staff with authority and empathy.
• Calm under pressure and quick on your feet when resolving last-minute challenges such as speaker delays, weather issues, or technical failures without disrupting the experience.
• Able to pivot seamlessly in response to changes in weather, venue constraints, guest lists, or schedules—keeping execution smooth and stress-free.
• Adept at budget management; proficient in tracking expenses, forecasting spend, and using financial tools to maximize ROI.
• Comfortable with event technology platforms and tools.
• Detailed contract management skills, including strong record-keeping and relationship management across a wide vendor portfolio, from venues and AV to security and catering.
• Able to travel frequently for onsite events-related duties.

Benefits

• Competitive salary.
• Premium medical, dental, vision, and other health plans—you choose what fits your needs.
• Full vested 401(k) match to help you prepare for your future.
• Generous paid time off, including vacation, sick, float, bereavement, 12 office holidays, and flexible working hours.
• Supportive work/life balance and paid parental leave.
• Dynamic, dedicated, fun, and hard-working environment.
• A collaborative work environment in a growing market.

Pay

$68,000 - $78,000 DOE

About Arrowfly

Arrowfly is a live and digital B2B destination serving professionals across the engineering, healthcare, food, retail, and hospitality sectors. The company delivers trusted journalism and editorial content, industry-defining events, and digital measurement tools, all backed by an established reputation for independence and credibility in the markets it serves.

This is an opportunity to join a company in active transformation, with a portfolio of 40+ events, a growing team, and the ambition to build something that sets the standard for B2B events. Our values are simple: The Audience Comes First, Raise the Bar, Unite the Community, Surface What Matters Most, and Track What Works.