Events Associate

Essential Duties

• Create and maintain department event calendar in collaboration with Events Manager and Event Production Specialist.
• Enter attendee registration, sponsorship recognition, event pledges, gifts, and sponsorships in database.
• Incorporate attendee and sponsor data into the database and generate reports.
• Follow up with sponsors and attendees on data gathering efforts.
• Import invitation and attended lists to database and track fundraising efforts.
• Support in the preparation of event logistic materials.
• Attend and support all Development events.
• Maintain and prepare inventory of event supplies, including packing and loading of supplies ahead of events, and organizing and cleaning up post event.
• Support event production by collaborating with internal and external stakeholders.
• Facilitate the timely vendor negotiation process between PPMM Legal and the vendor.
• Ensure timely vendor payments and obtain Certificate of Insurance, per signed agreements.
• Develop and update print and digital deliverables.
• Adhere to Safety & Security Team protocols to ensure event safety.
• Create, review, and update event procedures in collaboration with Events and DevOps staff.
• Adhere to c4 and PAC event and protocols to ensure compliance.
• Complete event related credit card expense reports.
• Post non-event gifts during peak times and when backup is needed.

Qualifications

• A typical means of acquiring the abilities would be a BA/BS degree or equivalent experience.
• Nonprofit Development event experience is a plus.
• 1-4 years of experience in event production, development operations, fundraising, or nonprofit administration preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint) and Asana.
• Proficiency with Salesforce, or equivalent database or fundraising software.
• Ability and willingness to travel.