Events Assistant

Summary

In support of the university’s mission and objectives, the Events Assistant provides logistical and administrative support for the university’s signature events. This position assists with event preparation, guest communications, data entry, on-site event execution, and post-event follow-up. This role serves as a key support staff member for donor, alumni, parent, community, and campus events and must be available to work a flexible schedule that includes evenings and weekends as needed. This is a part-time position, working up to 29 hours per week.

Signedature Events Support

• Aids in event setup and breakdown, including signage, registration materials, décor, and event supplies.
• Welcomes guests, assists with check-in, and directs attendees during events.
• Transports and delivers event materials, supplies, and equipment to on-campus and off-campus event locations.
• Maintains event spaces to ensure supplies, materials, and guest-facing areas are organized, stocked, and ready for presentation.
• Schedules, prepares, and coordinates volunteers and student workers during events as directed.
• Supports post-event activities, including follow-up communications, material collection, and administrative tasks.
• Provides general on-site event support to ensure a positive guest experience and the smooth execution of Advancement events.

Administrative Support

• Prepares nametags, registration materials, signage, table tents, packets, and other event materials as directed.
• Supports Cvent management and related projects, filing, document preparation, photocopying, mail merges, and mailing projects.
• Maintains inventory of event supplies and promotional materials.
• Organizes and maintains event files, storage areas, and supply closets.
• Assists with assembling donor, alumni, and guest correspondence packets.

Departmental Support

• Provides office support for the Advancement team.
• Assists with special projects and seasonal initiatives.
• Attends departmental meetings and training sessions as requested.
• Performs other duties as assigned.

Qualifications

• Education: Post high school training required; Bachelor's degree preferred, or equivalent experience.
• Experience: Entry level position. Prior experience assisting with special events, preferred.
• Essential Competencies: Customer Service Orientation, Professionalism, Christ-first Faith, Adaptable/Flexibility, Attention to Detail, Confidentiality, Conflict Management, Effective Communication, Establishes Trust, Problem-solving, Teamwork & Collaboration.
• Additional Requirements: Ability to travel up to 10%, work non-routine hours as needed, traverse campus and stairs, lift/move objects up to 50 pounds.