Events Assistant

About the role

The part-time, Events Assistants provide support services at The John James Audubon Center at Mill Grove in Audubon, PA for weddings and other celebratory events taking place onsite. Shifts include weekday and weekend evenings. Work schedules and total hours worked will vary based on the candidate’s availability and flexibility. Up to 24 hours per week. This position is classified as onsite at The John James Audubon Center at Mill Grove, Audubon, PA. Dates: April 22, 2026 to October 22, 2026.

Responsibilities

• Audit the site for rental events following a detailed checklist.
• Prepare the site for rental events, including setting up tables/chairs and equipment; stocking supplies; cleaning bathrooms, floors, and windows; and receiving inventory.
• Open and close event venues according to scheduled times.
• Operate equipment safely, including but not limited to golf cart and industrial floor cleaner.
• Serve as a liaison with on-site catering staff, vendors, and rental clients throughout the event period; respond to questions and monitor activities to ensure rules and regulations are followed by all guests.
• Direct and manage car traffic during peak arrival times; use golf cart to shuttle guests and move equipment as needed.
• Inspect site before, during, and after events; document damage and incidents involving guests with assistance from the manager-on-call.
• Participate in scheduled event staff meetings and trainings.

Requirements

• Experience working at a museum, historic site, or other sensitive properties a plus.
• Excellent interpersonal skills, ability to relate to and communicate with staff, volunteers, vendors, and the community.
• Driver’s license with reliable transport required in order to operate Audubon issued vehicle.
• Ability to work weekends, evenings, and holidays.
• Ability to make decisions quickly in a fast-paced environment.
• Previous experience working in a customer-facing role a plus; ability to remain composed under pressure.
• Self-starter with the ability to organize/prioritize workload and complete assignments on time.
• Professional work ethic; prompt, trustworthy, and reliable.
• Demonstrated ability to safely operate equipment commonly used for janitorial and maintenance tasks, such as ladders, vacuums, and floor cleaners.
• Training will be provided.
• Demonstrated ability to safely and effectively use common cleaning solvents and supplies.
• Must be able to engage in physical activity, such as lifting, bending, maneuvering on stairs and ladders, and traversing unpaved trails with steep hills, as well as have the willingness to work outdoors on a regular basis in all types of weather conditions with or without reasonable accommodations.
• Ability to maneuver with up to 50 lbs., with or without accommodation including some moderately heavy objects, such as furniture, file cabinets, equipment, boxes, etc.
• Willingness to work in a variety of climates and temperatures along with the ability to shift focus with the conditions as the seasons change during our event season.
• Commitment to Audubon’s organizational values of care, collaboration, change, integrity, impact, and innovation.

Qualifications

• Driver’s license with reliable transport required in order to operate Audubon issued vehicle.
• Ability to work weekends, evenings, and holidays.
• Ability to make decisions quickly in a fast-paced environment.
• Previous experience working in a customer-facing role a plus; ability to remain composed under pressure.
• Self-starter with the ability to organize/prioritize workload and complete assignments on time.
• Professional work ethic; prompt, trustworthy, and reliable.
• Demonstrated ability to safely operate equipment commonly used for janitorial and maintenance tasks, such as ladders, vacuums, and floor cleaners.
• Training will be provided.
• Demonstrated ability to safely and effectively use common cleaning solvents and supplies.
• Must be able to engage in physical activity, such as lifting, bending, maneuvering on stairs and ladders, and traversing unpaved trails with steep hills, as well as have the willingness to work outdoors on a regular basis in all types of weather conditions with or without reasonable accommodations.
• Ability to maneuver with up to 50 lbs., with or without accommodation including some moderately heavy objects, such as furniture, file cabinets, equipment, boxes, etc.
• Willingness to work in a variety of climates and temperatures along with the ability to shift focus with the conditions as the seasons change during our event season.
• Commitment to Audubon’s organizational values of care, collaboration, change, integrity, impact, and innovation.

Skills

• Excellent interpersonal skills.
• Ability to operate equipment safely.
• Customer service orientation.
• Organizational and prioritization skills.
• Physical stamina and strength.

Benefits

Not specified.

Pay

$19.00 / hour

Schedule

Shifts include weekday and weekend evenings. Work schedules and total hours worked will vary based on the candidate’s availability and flexibility. Up to 24 hours per week.

EEO Statement

We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic outlined by federal, state, or local laws. We are committed to providing an inclusive and accessible hiring process for all candidates.

Accessibility Statement

The National Audubon Society endeavors to keep our careers site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.