Events and Conferences Coordinator

Contract-to-hire role supporting ACPWB’s Executive Office team.

About the role

The Events and Conferences Coordinator will join ACPWB’s Executive Office team and take ownership of event planning and firm programming. This is a role where you identify what needs to be done and do it. The 19 people who share this office will depend on you for that—and on you to keep the coffee situation under control, a responsibility we do not take lightly. You will be the operational foundation of a growing professional-services firm, working with leadership and staff who are genuinely good at their jobs and genuinely appreciative of people who make it easier to do those jobs. We have a very clean office; we intend to keep it that way.

Responsibilities

• Serve as the primary administrative point of contact for staff, visitors, and vendor inquiries
• Answer and direct incoming phone calls, emails, and visitors in a professional and welcoming manner
• Coordinate executive calendars, travel arrangements, and meeting logistics for senior leadership
• Assist with the planning and logistics of ACPWB’s annual compensation benchmarking conference
• Process invoices, purchase orders, and expense reports in accordance with ACPWB’s financial procedures
• Prepare and distribute internal communications, announcements, and documentation on behalf of leadership
• Track and report on Executive Office budget items including invoices, approvals, and recurring expenses
• Lift and carry up to 30 pounds for office supply management and event setup

Qualifications

Required

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Professional written and verbal communication skills with a polished, service-oriented style
• Strong organizational skills with a demonstrated ability to manage multiple tasks and shifting priorities
• Familiarity with HR processes including onboarding, benefits enrollment, and employee record management
• Experience in an office or professional-services environment

Preferred

• Exposure to payroll processing and tax withholding requirements
• Track record of working effectively across multiple departments and levels
• Experience with facilities management or workplace operations
• Demonstrated interest in professional development and expanded scope over time

About ACPWB

We believe organizations that understand their own compensation—what they pay, why they pay it, how it compares to the market, and whether it is fair—perform better and retain better talent. We have data supporting this, and we follow this principle ourselves, which is how we arrived at a compensation structure that allows us to write this sentence without discomfort. ACPWB was founded in Milwaukee in 2006 with a simple mandate: help working Americans understand and advocate for the compensation they deserve. Eighteen years later, that mandate has grown into a full-service research and advisory practice serving clients from early-stage employers to Fortune 50 enterprises—and we are still based in Milwaukee, because Milwaukee is genuinely underrated.

Interview process

Our process has four stages: a 30-minute talent screen, a 60-minute hiring-manager interview, a 90-minute cross-functional panel, and a final conversation with a senior leader. We aim to complete the process in two to three weeks and communicate outcomes at each stage.

What success looks like in year one

• Propose at least one vendor, tool, or service improvement based on your experience managing event planning and firm programming
• Support the successful onboarding of any new hires by managing the logistics and providing a welcoming first day
• Build and maintain accurate, well-organized records for the core administrative systems you own