Events and Business Services Manager

We need to output HTML fragment with sections: About the role? The posting includes Job Profile Summary, Job Description, Essential Duties, Desired Qualifications, Working Environment, Department Statement, Benefits mention, etc. We need to use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections when posting has real specific content. We must not repeat job title as heading. Must not put Job ID etc. Must preserve all substantive info, not invent or summarize away detail. Remove boilerplate, navigation, legal, EEO, etc. Also remove application instructions. So we need to extract content and map to appropriate sections. We have: Job Profile Summary: "Manages routine operations and outreach initiatives to promote a stable and productive relationships between the university and local community." Job Description: includes Salary Range: $48,000 - $55,000 per year; DOE. Then description of role, responsibilities. Essential Duties: list of duties. Desired Qualifications: list. Working Environment: description. Department Statement: includes benefits mention: "ASU offers an array of employee benefits, including reduced tuition for employees, their spouses and dependents; competitive rates for health and life benefits; a wellness program; disability and leave program; paid holidays; and retirement programs." Also mention: "Pat Tillman Veterans Center Department Statement" etc. We need sections: About the role (maybe Job Profile Summary). Responsibilities (Essential Duties). Requirements (Minimum Qualifications). Qualifications (Desired Qualifications). Skills (maybe from desired qualifications). Benefits (benefits statement). Pay (salary range). Schedule (working schedule: five-day per week, in-person, may require evenings/weekends). Also maybe location? Not required. We must not create sections with filler like "commensurate with experience". We have actual content. We must not repeat job title as heading. So no

Outreach Manager 2. We must output only HTML fragment, no /, no markdown fences. We need to use

• for any list of duties/requirements/benefits. Use

  for prose. We need to preserve all substantive information; do not invent or summarize away detail. So we need to include all details from the posting, but we can format them. We must remove boilerplate like cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. So we need to cut out the "Apply before ...", "Instructions To Apply", etc. Also remove "Department Statement" maybe keep as part of About? But we need to keep substantive info: the department statement about mission etc. That's substantive. Also the ASU benefits statement is substantive. We need to decide which sections to include. Let's map: - About the role: could combine Job Profile Summary and maybe Job Description overview (the paragraph about role). But we must not duplicate. We'll put a concise prose summarizing the role: "Manages routine operations and outreach initiatives to promote a stable and productive relationship between the university and local community. The Pat Tillman Veterans Center seeks a highly organized, collaborative and service-oriented Events and Business Services Manager to lead the planning, coordination and execution of signature events and ongoing engagement programs for the center. Reporting to the Director of Development and Strategic Partnerships, this position will manage a varied portfolio of events that advance PTVC's mission, strengthen community engagement and support military-affiliated student success." That's from job description. We'll keep as

  . - Responsibilities: Essential Duties list. We'll output as

  • each duty. - Requirements: Minimum Qualifications: "Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved." We'll put as

    or maybe

    ? It's not a list but we can keep as

    . - Qualifications: Desired Qualifications list. We'll output as

    • . - Skills: maybe we can extract from desired qualifications: communication skills, ability to build relationships, etc. But we already have desired qualifications; we could treat Qualifications as desired qualifications and Skills maybe not needed. But we need to follow instruction: Use headings only when posting has real specific content. We have content for Skills? Could list specific skills: event planning, budgeting, procurement, vendor management, etc. Those are in desired qualifications. Might be redundant. Better to have Qualifications section for desired qualifications and maybe Skills not needed. But we need to decide which sections to include: About the role, Responsibilities, Requirements, Qualifications, Benefits, Pay, Schedule. That seems sufficient. - Benefits: from ASU offers array of employee benefits. We'll list as
      • . - Pay: Salary Range: $48,000 - $55,000 per year; DOE. We'll put as

        . - Schedule: Working Environment includes schedule: "This is a five-day per week, in-person position based primarily at the Pat Tillman Veterans Center's stadium location. ... May be required to work evenings or weekends in support of events and programs." Also "Regular activities require the ability to quickly change priorities..." We'll put schedule info as

        . We also have Working Environment details about physical demands; we could include in Schedule or maybe separate but we only have Schedule heading. We'll include schedule and maybe mention physical demands as part of schedule? Might be okay. We must not invent content. We'll keep exactly as in posting. Let's extract exact text for each. Job Profile Summary: "Manages routine operations and outreach initiatives to promote a stable and productive relationships between the university and local community." Job Description paragraph after Salary Range: "The Pat Tillman Veterans Center seeks a highly organized, collaborative and service-oriented Events and Business Services Manager to lead the planning, coordination and execution of signature events and ongoing engagement programs for the center. Reporting to the Director of Development and Strategic Partnerships, this position will manage a varied portfolio of events that advance PTVC's mission, strengthen community engagement and support military-affiliated student success. This is a five-day per week, in-person position based primarily at the Pat Tillman Veterans Center's stadium location. The position may also work at other ASU campuses, venues or community locations as necessary based on event schedules, logistics and program needs. The Events and Business Services Manager will oversee major PTVC signature events, employer engagement events, physical fitness and social activities connected to the FitVet initiative, and a major speaker series hosted by the Pat Tillman Veterans Center. This role will work across PTVC teams to ensure events are strategically aligned, well communicated, inclusive of key stakeholders and executed with excellence. In addition to event leadership, this position will support the center's business operation’s needs, including purchasing, ordering supplies, coordinating event-related materials, tracking expenses, working with vendors and supporting administrative processes in accordance with university policies and procedures." We can keep that as prose. Essential Duties list: we need to copy each bullet exactly as in posting. Let's list them: - Plan, coordinate, and execute PTVC signature events, employer engagement events, FitVet-related physical fitness and social activities, speaker series events and other programs as assigned. - Develop and maintain an annual event calendar in collaboration with the Director of Development and Strategic Partnerships and PTVC leadership. - Serve as the primary project manager for assigned events, including timelines, planning meetings, logistics, staffing plans, run-of-show documents, vendor coordination, and post-event follow-up. - Coordinate across PTVC teams to ensure programmatic goals, student engagement priorities, employer and partner needs, communications, development opportunities, and operational requirements are incorporated into event planning. - Work with internal and external partners, including employers, community organizations, speakers, donors, alumni, student groups, campus partners, and university departments. - Coordinate event logistics including space reservations, catering, A/V and technology needs, registration, signage, parking, transportation, accessibility needs, staffing, volunteer support, set-up and tear-down. - Support pre-event and post-event communications in coordination with appropriate PTVC and ASU communications partners. - Manage event budgets, track expenses, process purchasing requests and ensure expenditures are aligned with university policies and approved funding. - Coordinate ordering of supplies, materials, promotional items, event equipment, and other business needs for PTVC programs and events. - Learn and apply ASU business processes related to procurement, vendor payments, reimbursements, purchasing cards, supply orders, and related administrative functions. - Review vendor agreements, invoices, receipts and final billings for accuracy and routing through appropriate university processes. - Maintain accurate records of event plans, vendor information, budgets, attendance, outcomes, purchases, and other relevant documentation. - Support evaluation of event effectiveness, including attendance, stakeholder feedback, engagement outcomes, and recommendations for continuous improvement. - Represent PTVC at events and meetings with professionalism, cultural awareness, and a strong commitment to service. - Assist with special projects and other duties as assigned to support the goals of the Pat Tillman Veterans Center. Minimum Qualifications: "Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved." Desired Qualifications list: - Experience planning and executing events in higher education, nonprofit, military-connected, veteran-serving, employer engagement, advancement, or community-facing environments. - Experience managing multiple events or projects simultaneously from concept through execution and evaluation. - Experience coordinating high-profile events, speaker series, employer events, donor or partner engagement events, fitness/wellness events, or student-centered programs. - Demonstrated knowledge of event logistics, including venue coordination, catering, A/V, registration, staffing, vendor management, and day-of-event execution. - Experience developing and managing event budgets and tracking expenses. - Experience with procurement, purchasing, vendor payments, supply ordering, or related business services. - Evidence of effective communication skills. - Demonstrated ability to build and maintain effective working relationships with varied internal and external stakeholders. - Experience working with military-affiliated students, veterans, service members, military families, or veteran-serving organizations. - Ability to exercise discretion and maintain confidentiality when handling sensitive information. - Demonstrated customer-service orientation and ability to represent an organization professionally with students, staff, faculty, alumni, donors, employers and community partners. - Ability to work independently, take initiative, solve problems and adapt quickly as priorities change. - Experience with event management platforms, registration tools, project management tools, spreadsheets or university administrative systems. - Knowledge of ASU policies, procedures and business operations, or ability to learn them quickly. Working Environment paragraph: "Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Frequently required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds may be required for event set-up and tear-down. Regular activities require the ability to quickly change priorities, which may include and/or be subject to resolution of conflicts. This role is expected to work five days per week in person, primarily from the PTVC stadium location, with work at other locations as needed for events. May be required to work evenings or weekends in support of events and programs. May be required to perform tasks in the field within and/or across ASU campuses and community locations.Ability to clearly communicate to perform essential functions." Department Statement about benefits: "ASU offers an array of employee benefits, including reduced tuition for employees, their spouses and dependents; competitive rates for health and life benefits; a wellness program; disability and leave program; paid holidays; and retirement programs. Visit https://cfo.asu.edu/hr-benefits for further details, as well as https://cfo.asu.edu/hr-applicant for a message from ASU President Michael M. Crow to future ASU employees." We need to include benefits section with that info. Should we include the URLs? Probably yes as they