Events Administrator

Responsibilities

• Oversee vendor contract workflows and payment processes for the Experiential Marketing function, ensuring accuracy, compliance, and timely execution.
• Administer experiential best practice playbooks and toolkits across regional teams to drive consistency and operational excellence.
• Oversee swag store operations and branded goods guidelines, ensuring alignment with brand standards and efficient inventory and distribution management.
• Cook up team and space calendars, meeting scheduling, and planning activities to support seamless team operations and cross-functional collaboration.
• Maintain and optimize the team-wide project status and alignment tracker.
• Stay up-to-date with industry trends and communicate fun, interesting event ideas to the Experiential Marketing Team.
• Effectively manage and prioritize competing asks, intake feedback and direction, and manage tasks per deadlines.
• Proficiency with Microsoft Suite (Outlook, Word, Teams, Excel, PowerPoint) and willingness to learn tools and platforms (Smartsheet, Airtable, Miro, event registration platforms, Concur, and survey tools).

Qualifications

• Two to 3 years of relevant experience
• Experience in events, customer service, and/or hospitality; attitude and logistics/organizational skills are most critical
• Comfort in high-pressure, high-visibility moments and an ability to stay calm and solution/action-oriented in those moments
• Passionate about events, experiential, and/or guest experience
• Desire to learn, grow, and push the boundaries
• Self-starter with a positive and solution-oriented demeanor