Event Services Coordinator

Job Type: Regular
Pay Range: $37.57 - $45.65 Hourly
Department: County Fair Complex
FLSA Exemption Status: Non-Exempt

About The Opportunity

The Event Services Coordinator is responsible for coordinating and delivering a wide variety of meetings, conferences, trade shows, consumer events, and public events held at Westside Commons. Following contract execution, this position serves as the primary client liaison, guiding clients through the planning process while coordinating event logistics with service providers and internal teams to ensure the event is delivered safely, efficiently, and in accordance with contractual commitments.

The Event Services team works collaboratively with Business Development, Operations, Facilities, and external providers of Food & Beverage, Audio Visual, Janitorial, and public safety partners to deliver high-quality event experiences while supporting the mission of Westside Commons and Washington County.

This position does not follow a traditional Monday–Friday, 8:00 a.m. to 5:00 p.m. work schedule. Hours are determined by the event calendar and regularly include early mornings, evenings, weekends, and holidays. While the position includes planning, client communication, and administrative responsibilities, it also requires significant on-site presence coordinating event logistics, supporting clients, and working directly with event operations before, during, and after events. Candidates should expect a highly visible, hands-on role that spends substantial time throughout the venue rather than primarily in an office setting.

Ideal Knowledge, Skills, And Abilities (KSAs)

• Knowledge of event planning principles, venue operations, and customer service best practices.
• Ability to coordinate multiple projects simultaneously while managing competing priorities and deadlines.
• Ability to establish and maintain effective working relationships with clients, vendors, contractors, and internal stakeholders.
• Strong written and verbal communication skills with the ability to present information clearly and professionally.
• Ability to interpret contracts, event requirements, policies, procedures, and operational guidelines.
• Skill in identifying issues, exercising sound judgment, and implementing effective solutions in a fast-paced environment.
• Ability to organize, prioritize, and maintain accurate records while paying close attention to detail.
• Ability to work independently and collaboratively in a dynamic environment, including evenings, weekends, and holidays as required.

To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Event Services Coordinator Class Spec

Minimum Qualifications

Education and Experience:

• Four (4) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions; OR
• An Associate Degree in business or public administration, marketing, event management, or related field AND two (2) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions.

Additional Requirements

• Some positions may require a valid driver's license and an acceptable driving record per Washington County policy.
• Must have the ability to become AED and CPR certified within the first 90 days of employment.

About The Department/Division

Westside Commons is a division of Washington County's Facility, Fleet & Parks Department and operates as an enterprise fund. The division manages the Wingspan Event & Conference Center, Washington County Fairgrounds, and the annual Washington County Fair event. Westside Commons hosts more than 500 events annually to support the division’s mission of serving the community and maintaining long-term financial stability.