Event Producer - Virtual, Hybrid & Live Events (Onsite - New York, NY OR San Francisco, CA)

We are seeking an experienced Event Producer to lead the production and execution of high-profile enterprise events, including executive town halls, earnings broadcasts, leadership summits, conferences, and hybrid meetings for our global retail client. This role owns the end-to-end event production lifecycle, partnering with cross-functional stakeholders to deliver polished, engaging, and technically flawless experiences.

About the role

This is a 40-hour per week, 6-month contract (possible extension), an onsite role in New York, NY OR San Francisco, CA. This is a W2 role as a Stage 4 Solutions employee.

Responsibilities

• Lead end-to-end production and execution of virtual, hybrid, and live enterprise events from planning through post-event wrap-up.
• Design technical agendas, show flows, audience engagement strategies, and production plans aligned with event objectives.
• Serve as the primary production lead for keynote sessions, general sessions, executive town halls, and enterprise broadcasts.
• Direct live broadcasts and make real-time production decisions while coordinating with technical crews and stakeholders.
• Manage multiple event workstreams simultaneously while maintaining exceptional quality and execution.
• Own speaker management, including scheduling, communications, technical rehearsals, recordings, and live event support.
• Coach executives and senior leaders on virtual presentation delivery and on-camera presence.
• Coordinate presentation assets including slides, videos, demos, and remote speaker integrations.
• Create and maintain production documentation including run-of-show documents, cue sheets, rehearsal schedules, timelines, and logistics plans.
• Manage content collection, version control, and final production assets before each event.
• Conduct post-event production reviews and implement continuous process improvements.
• Partner with cross-functional teams, technical production vendors, and external agencies to ensure successful event delivery.

Requirements

• 5–8 years of experience in corporate event production, live broadcast production, or virtual event management.
• Extensive hands-on experience producing large-scale Zoom webinars, town halls, all-hands meetings, and virtual conferences using advanced Zoom production controls.
• Experience producing keynote presentations and general sessions with responsibility for show flow and live event direction.
• Experience managing executive presenters, speaker rehearsals, and presentation coaching.
• Strong knowledge of virtual event platforms, broadcast production tools, enterprise AV environments, and live streaming technologies.
• Experience creating production documentation including run-of-show documents, cue sheets, rehearsal plans, and event timelines.
• Demonstrated ability to manage multiple enterprise events and competing priorities simultaneously.
• Strong organizational, communication, stakeholder management, and problem-solving skills.
• Experience working with cross-functional teams, technical vendors, and external production agencies.
• Bachelor's degree in Communications, Media Production, Marketing, or a related field (or equivalent experience).

Benefits

• Health benefits
• 401K

Pay

$60/hr. - $65/hr.

Schedule

40 hours per week