Event Planning Specialist

Key Responsibilities

• Lead end-to-end planning and execution of recruiting and diversity-focused conferences and events.
• Manage project timelines, meeting agendas, action items, and communications with recruiters, hiring managers, and vendors.
• Oversee attendee registration, onboarding, hotel accommodations, room blocks, and expense tracking.
• Provide on-site event support, including logistics, technology troubleshooting, speaker coordination, shipping, and promotional materials management.
• Track event metrics and provide insights to improve future event performance and inventory planning.
• Develop and execute social media and email marketing campaigns to support event promotion.
• Build and manage CRM communications, audience lists, and campaign performance reporting.
• Partner with Marketing and Communications teams to ensure consistent messaging and brand alignment.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, Marketing, or related field.
• Minimum of 4 years of event or conference planning experience.
• Strong project management, organizational, and multitasking skills.
• Experience managing vendors, budgets, and multiple deadlines in a fast-paced environment.
• Proven experience with digital marketing, including social media and email campaigns.
• Excellent communication, analytical, and problem-solving abilities.
• Experience with talent CRM or event management tools such as SmartRecruiters, Phenom People, Asana, or Yello is preferred.
• Recruiting or Diversity & Inclusion experience is a plus.