Event Planner Assistant

About the role

The organization is located in Miami, FL and seeks an Events Assistant to support the planning, coordination, and execution of corporate events, meetings, conferences, and special events. This fully onsite role operates Monday through Friday during standard business hours.

Responsibilities

• Support the planning, coordination, and execution of corporate events, meetings, conferences, and special events.
• Provide logistical support for venues, catering, transportation, accommodations, audiovisual needs, and event materials.
• Coordinate with vendors and suppliers to request quotes, confirm details, track deliverables, and maintain vendor information.
• Maintain event timelines, checklists, calendars, guest lists, attendee information, and other planning documents.
• Assist with attendee management, event materials, budget documentation, on-site support, and post-event follow-up.

Qualifications

• Minimum 3 years of experience in event support, event coordination, hospitality, marketing, administrative support, or a related field.
• Bilingual fluency in English and Spanish, written and verbal.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment.
• Strong written and verbal communication skills in English and Spanish.
• Professional, service-oriented demeanor with the ability to work collaboratively and independently.
• Proficiency with Adobe and Microsoft Office applications, including Outlook, Excel, PowerPoint, SurveyMonkey, and Teams.

Skills

• Experience using AI-powered tools to support productivity, research, and event-related tasks.
• Positive, personable interpersonal style and the ability to build strong working relationships.