Event Planner Assistant

About the role

Sight & Sound Productions is seeking an Assistant Project Manager for those passionate about creating events and making lasting memories for clients.

Responsibilities

• Assisting Project Managers with organizing audio-visual production for high-profile corporate events from design to event day, including meetings with clients to determine needs, budgeting, designing, and building quotes, coordinating vendors and venues, overseeing loading of trucks, on-site management set-up, and execution.
• Create floor plans, design stage sets, and coordinate with venue for internal and external planning.
• Aid in pre/post-conference meetings with clients and pertinent departments to confirm relevant information.
• Guide pre-planning and client deadlines for seamless execution of event details.
• Work closely with technical, warehouse, marketing, sales, and project management teams.
• In collaboration with the Production Manager, ensure there is adequate staff scheduled for production events.
• Participate in design reviews with internal staff, clients, and consultants.
• Oversee and assist with load-on and load-out for events.
• Be the liaison onsite for your client and technician team to maintain the highest level of customer service.
• Attend weekly meetings providing status reports on upcoming and previous events as required.
• Prepare and manage job costing to ensure cost-effectiveness.

Requirements

• At least 1 - 2 years of event experience.
• Creative and passionate about events.
• Knowledge of audio-visual production, specific knowledge of equipment, and overall knowledge of the event industry.
• Proficient in creating budgets and understanding of profit and loss statements.
• Advanced verbal and written communication skills.
• Previous management experience and innate leadership abilities.
• Detail-oriented, organized, and able to multi-task.
• Able to work in a high-energy, high-pressure environment.
• Excellent interpersonal and communication skills, a team player.
• Able to work weekends and evenings.
• Flexibility with software programs, or the ability to quickly learn new computer programs.
• Proficiency in general office equipment.
• A hospitality degree or experience is desirable.

Qualifications

• Education: Bachelor's degree in Event Management, Communications, or related field preferred.
• Experience: At least 1 - 2 years of event experience.

Skills

• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced, high-pressure environment.
• Proficiency in Microsoft Office Suite.
• Flexibility with software programs, or the ability to quickly learn new computer programs.

Benefits

• Paid time off
• Medical, Dental, and Vision Insurance
• 401(k) plan
• Complimentary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball Games, and special events

Pay

$40,000 + Bonus Plan

Schedule

Full-time position with flexibility to work weekends and evenings.