Event Operations Intern

About the role

We're looking for an Event Operations Intern to join our dynamic team. This is a hands-on, learning-by-doing role where you'll help us run seamless, premium events for founders and HR/People teams.

Responsibilities

• Support Event Logistics & On-Site Execution
• Manage the operational lifecycle of events including venue sourcing, catering, vendors, AV, run-of-show, merch, and day-of readiness
• Be on-site to help set up, run, and break down events, jumping in wherever needed
• Ensure every event feels premium, thoughtful, and true to Alma's brand
• Build Event Playbooks & Systems
• Create and refine repeatable checklists, timelines, and playbooks for different event formats
• Keep event documentation, vendor lists, and trackers organized and up-to-date
• Support tracking of budgets, staffing needs, and vendor relationships tied to our events calendar
• Support Planning & Cross-Functional Coordination
• Partner with the events team to turn plans into on-the-ground logistics
• Help keep timelines, action items, and follow-ups visible and on track across multiple events running in parallel
• Provide clear, regular updates on what's done, what's pending, and where you need support
• Track, Learn & Iterate
• Take notes on what worked operationally at each event, what caused friction, and what saved time, and feed it back into future planning
• Track expenses against budget and flag anything unexpected early
• Bring fresh ideas for how we can make our events even better as our cadence grows

Requirements

• You are in school in the Bay Area and can commit to a 3-6 month internship for >12 hours per week
• You have helped organize events, whether through school clubs, campus organizations, part-time work, or personal projects, and love the behind-the-scenes work of making them happen
• You LOVE creating memorable experiences for the people who attend

Qualifications

• You are passionate about immigration and its impact on communities
• You have excellent organizational skills and attention to detail
• You are comfortable working independently and as part of a team
• You are detail-oriented and enjoy problem-solving
• You are comfortable with ambiguity and can adapt quickly to changing circumstances

Skills

• Event planning and coordination
• Vendor management
• Time management and organization
• Attention to detail
• Communication and collaboration skills

Benefits

• Competitive hourly pay
• A front-row seat to startup growth, with exposure to Bay Area's hottest startups and mentorship from legal, tech, and business leaders
• The chance to build something new and take on more ownership as you grow

Pay

Competitive hourly pay

Schedule

3-6 month internship for >12 hours per week