Event Operations Coordinator

About the role

The Event Operations Coordinator supports the Global Events & Experiential Marketing team on the strategic planning, execution, and oversight of Yahoo’s B2B, B2C, and internal events. This is a highly-visible role which requires professionalism, sound judgment, agility, grit and a sense of humor.

About you

• Passionate about events and have a desire to build a career in event operations and planning
• Highly organized with exceptional time management skills and the ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills with a collaborative, team-first mindset
• Curious, proactive, and resourceful, with the confidence to ask questions, solve problems, and continuously learn
• Numerical aptitude with the ability to work accurately with figures, budgets, and financial data
• Adaptable and resilient, able to navigate changing priorities while maintaining a positive attitude under pressure; simultaneously balancing multiple stakeholder requests
• Detail-oriented with the ability to balance day-to-day execution while keeping broader project goals in mind
• Self-motivated with a strong work ethic, a willingness to take ownership, and a "no task is too small" mentality
• Eager to learn, grow, and contribute to a fun, collaborative team environment

Responsibilities

• Support the Global Events & Experiential Marketing team by providing comprehensive administrative and operational support
• Manage multiple projects simultaneously by tracking deliverables, timelines, and key milestones to ensure successful execution
• Coordinate event registration by creating and managing registration forms, monitoring attendee lists, and maintaining event data across platforms, heavily weighted in Google Docs, JiffleNow, and SplashThat
• Develop and maintain presentation materials and meeting decks using Google Slides
• Collect, organize, and maintain project data, event metrics, and reporting using Google Sheets
• Coordinate travel logistics, including hotel room blocks, transportation manifests, and other attendee travel-related tasks
• Leverage spreadsheet automation and AI tools within Google Sheets to organize, synthesize, and report on event metrics, attendee attendance, and project budgets
• Identify opportunities to replace manual administrative tasks with AI-assisted workflows and automated processes to improve turn-around times and project delivery
• Prepare, pack, ship, and organize event materials and supplies, including lifting and moving materials weighing up to 50 lbs
• Serve as the primary point of contact for vendor contract and payment processes, coordinating contract execution, purchase orders, invoice submission, payment tracking, and cross-functional communication to ensure timely processing and project continuity
• Provide ongoing administrative and operational support to ensure the efficient planning, coordination, and execution of global events and experiential marketing activities

Qualifications

• Bachelor’s degree or equivalent experience
• Minimum 2 years experience in a corporate or agency environment
• Experience in an administrative, operations, project coordination, events, or related support role
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment
• Strong project coordination and time management skills with the ability to meet deadlines and follow through on deliverables
• Comfortable managing administrative processes, including purchase orders, invoices, contract routing, and payment tracking
• Ability to learn new systems and processes quickly with a proactive, solutions-oriented mindset
• Highly proficient in the entire Google Suite
• Interest in exploring emerging AI tools to continuously improve daily event operations and data reporting efficiency
• Ability to thrive in a fast-paced, creative environment and workplace while contributing to a well-respected, high-functioning group of go-getters

Schedule

Yahoo offers flexible hybrid work options. While most roles don’t require regular office attendance, you may occasionally be asked to attend in-person events or team sessions with advance notice.

Pay

The compensation for this position ranges from $43,500.00 to $90,625.00 per year and will vary depending on factors such as your location, skills, and experience. The compensation package may also include incentive compensation opportunities in the form of discretionary annual bonus or commissions.

Benefits

• Comprehensive healthcare
• 401k plan
• Backup childcare
• Education stipends
• Additional benefits