Event Operations Coordinator

About the role

At Chelsea Piers you will find colleagues who are passionate about what we do. Careers at Chelsea Piers offer unmatched facilities, excellent benefits, and proven career growth opportunities for people who are passionate about transforming the lives of our community through sports, fitness, and event experiences.

The Chelsea Piers Field House is looking for a talented individual to join our Events team. The Event Operations Coordinator will work in a fast-paced environment, handling all aspects of event operations and execution — with a heavy focus on our birthday party program, one of the highest-volume, highest-visibility parts of our business — plus related administrative tasks. This position reports to the Field House Director of Events and works side by side with our Birthday Party and Special Events sales team to ensure a seamless customer experience from sales to planning to execution. Given the volume of parties run each week, this role requires someone who can juggle multiple events at once without losing precision on any one of them. The Event Operations Coordinator should be an outgoing individual with exemplary customer service skills, highly organized, detail-oriented, and calm under pressure.

Responsibilities

• Manage and oversee party and event staff to ensure the SOPs are being followed and a consistent high quality of service is being rendered
• Schedule staff for all Field House parties & events, including school groups, team buildings, corporate events, rentals, parties, photoshoots, and complex-wide outings
• Communicate and confirm weekly party and event schedules with applicable coaches and managers
• Serve as liaison to all approved Chelsea Piers caterers and third-party vendors, including invoices and timely payments
• Submit cake and catering orders to appropriate vendors
• Work closely with other Field House directors to ensure events, parties, and programming run successfully & safely together
• Create the weekly schedule for upcoming weekend parties with all party details
• Organize, track and reorder all party and event inventory and supplies
• Create