Event Manager - Remote (6201)

About the role

itD is seeking a highly organized, creative, and results-driven Event Manager to support the planning and execution of large-scale corporate conferences and experiential events. This role will serve as a key member of the event team, partnering with internal stakeholders, agency partners, production vendors, and content leads to deliver exceptional attendee experiences.

Responsibilities

• Attend regular internal practice community meetings.
• Collaborate with your itD practice team on industry thought leadership.
• Complete client case studies and learning material (blogs, media material).
• Build out material to contribute to the Digital Transformation practice.
• Attend internal itD networking events (in person and virtual).
• Work with leadership on career fast-track opportunities.
• Lead cross-functional Speaker Management Workstream for WebexOne 2026; responsible for all strategy, planning and execution of the workstream, keeping things organized, facilitating collaboration, and assisting with unblocking throughout projects:
• Manage Rainfocus Speaker Portal.
• Receive training for related tools related to speaker mgt at WebexOne 2026 (Rainfocus, Socio, OneDrive/Office, Webex, etc).
• Primary manager of the WebexOne speaker management processes and tools.
• Orchestrate content management and updating system, process, and tools for all speaker types (both Cisco and external speakers).
• Work with all speaker sourcing teams (ARPR, Training, Breakouts/Roundtables, Sponsor, Keynote, Customer, etc) and stakeholder orgs (ex: Product Marketing, Customer Advocacy) to ensure speakers are approved, onboarded, and supported.
• Track and provide regular (weekly or more) status updates on all aspects of speakers (approval, agreement sent/signed, logo use approved, headshot/bio received and uploaded, travel / hotel booked, rehearsal and speaking times confirmed, etc).
• Ensure Rehearsals, speaking sessions, and other deadlines/touch points are calendared and supported.
• Capture all signed speaker agreements in OneDrive folder; note any modifications (logo use, live streaming limitations, etc), clearly communicate and ensure any contractual obligations are carried through.
• Provide communication resources and templates to ensure speakers and related parties get timely and correct information.
• Coordinate speaker hotel room list with WebexOne Housing team
• Ensure speakers know where to go, who to meet, what to wear, when to be ready, etc onsite.
• Ensure speaker info/content is correctly uploaded/updated across all platforms (Rainfocus, Socio, Website, Slides, spreadsheets) in collaboration with Event App Manager and other stakeholders.
• Ensure workstream contributors and key stakeholders are meeting the deadlines.
• Ensure “white glove” service for executive and/or external VIP/C-suite speakers.
• Work with Cisco AMEX travel coordination team to ensure they can connect with customers to book travel, and track spend against actual.
• Maintain/update key slides in various WebexOne decks that track invited/approved/confirmed speakers.
• Create/update documentation on speaker management process and learnings.
• Create post-event reports and metrics to assess speaker and session performance, impact.
• Ensure post-event thank you notes and other communications.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field.
• 5+ years of experience planning and executing large-scale corporate conferences, user conferences, or enterprise events.
• Demonstrated experience managing cross-functional project plans and multiple stakeholders.
• Experience working with creative agencies, production companies, AV vendors, and event suppliers.
• Strong understanding of event branding, signage production, wayfinding, and attendee experience design.
• Familiarity with conference content development processes, including speaker management and agenda planning.
• Excellent communication, organization, and problem-solving skills.
• Ability to thrive in a fast-paced environment with competing priorities and tight deadlines.
• Willingness to travel and support onsite event execution.

Skills

• Strong understanding of event branding, signage production, wayfinding, and attendee experience design.
• Familiarity with conference content development processes, including speaker management and agenda planning.
• Excellent communication, organization, and problem-solving skills.
• Ability to thrive in a fast-paced environment with competing priorities and tight deadlines.

Benefits

TBD (strong possibility)

Pay

TBD

Schedule

Remote