Event Management & Operations Coordinator.

Position Details

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Key Accountabilities

• Event Management
  Serves as a primary event manager for multiple home contests.
  Directs, supervises, and coordinates all facets of athletics event management with input from their supervisor(s) while overseeing event management staff.
  Coordinates game day staff, including officials and coaches to ensure adequate personnel for game operations and to support visiting teams.
  Facilitates the development and implementation of policies and procedures that contribute to high quality varsity athletics events for both the participants and the spectators.
  Oversees assigning, hiring, and payment of personnel necessary for game management (i.e. game officials, announcers, clock operators, minor officials, ushers, student workers, etc.).
  Works with head coaches to understand home events, needs and preferences.
  Ensures proper facility and equipment set-up for events.
  Assists the Facility & Events Coordinator to help execute special DCARD events.
  Coordinate with event workers to ensure that their responsibilities are clear, and duties are being performed properly.
  Handle any emergencies on-site (injury on field, weather issue), assist with crowd control (act as a liaison with Dartmouth Safety and Security and Hanover Police, when applicable) and troubleshoot.
  Manages relationships with third parties and vendors (e.g. event staffing companies, campus police, emergency services, rental companies, etc.).
  Works with the varsity scheduling committee to ensure compliance with Title IX as it relates to practice opportunities, game times, etc.
  Assists the Assistant Athletic Director for Event Management and Operations with game contract creation and management.

• Summer Camp Support
  Serves as a member of the Camps and Clinics Committee to plan and schedule summer sport camps/clinics.
  Works with Coaches/Assistant Athletics Director of Facilities and Compliance to ensure all contracts and documentation are finalized prior to camps/clinics start date.
  Coordinates with approximately 20 summer camp directors to identify and schedule facility’s needs (including rain sites) and identifies and schedules camp set-ups.
  Identifies work requirements and oversees the representatives regarding special needs.
  Develops, implements, and enforces observance of operating policies and procedures.

Supplemental Questions

• How did you learn about this employment opportunity?
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Documents Needed to Apply

• Resume
• Cover Letter
• Additional Document #1
• Additional Document #2