Event Logistics Coordinator

About the role

As an Event Logistics Coordinator, you'll play a key role in supporting private events and screenings across Regal's theatre network. You'll be the bridge between sales teams, theatre staff, vendors, and customers, ensuring every event is organized, accurate, and executed seamlessly. This is an ideal opportunity for someone who thrives on organization, communication, and problem-solving.

Responsibilities

• Communicate event details and private screening information to theatre teams and ensure information is accurate within CRM records.
• Cook up auxiliary services, equipment, catering, and other event-related needs to support successful private events.
• Collaborate with Event Sales Specialists to align event logistics with customer goals and expectations.
• Manage vendor communication, collect required agreements and certificates, and process event invoices.
• Provide pre- and post-event support, troubleshoot issues, and serve as a resource for theatre staff and vendors.

Requirements

• Bring strong organizational skills and exceptional attention to detail.
• Possess excellent written and verbal communication skills and enjoy working with cross-functional teams.
• Be comfortable managing multiple priorities and meeting deadlines in a fast-paced environment.
• Have proficiency with Microsoft Office and experience working with spreadsheets; CRM experience is a plus.
• Have a high school diploma or equivalent, with at least one year of event planning, hospitality, or related experience preferred.

Qualifications

• You will bring strong organizational skills and exceptional attention to detail.
• Possess excellent written and verbal communication skills and enjoy working with cross-functional teams.
• Be comfortable managing multiple priorities and meeting deadlines in a fast-paced environment.
• Have proficiency with Microsoft Office and experience working with spreadsheets; CRM experience is a plus.
• Have a high school diploma or equivalent, with at least one year of event planning, hospitality, or related experience preferred.

Skills

• Strong organizational and attention to detail skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and experience working with spreadsheets.
• Experience with CRM systems is a plus.

Benefits

• Discretionary annual bonus.
• Free movie passes and discounted concessions at any Regal location.
• Paid vacation time and sick leave to support a healthy work-life balance.
• Eligibility to participate in our 401(k) retirement plan with company match after age 21 and one month of service.
• Summer half-day Fridays during the summer season.
• Medical and prescription coverage, with company contributions toward the cost.
• Company-paid life insurance and disability insurance at no cost to employees.
• Dental, vision, and supplemental life insurance options available for employees and their dependents.
• Additional coverage options including accident, critical illness, and hospital indemnity insurance.

Pay

Compensation is commensurate with experience.

Schedule

This position offers a flexible schedule to accommodate the needs of both the employee and the business.