Event Coordinator - Strategic Programming, Division of Student Success - UTK

About the role

The Event Coordinator plays a role in the development of major programs and special events from enrollment to commencement and beyond for the Division of Student Success and the Office of the Provost through development of student-facing and outreach events representing the Division and supervision of the student leader program including recruiting, hiring, onboarding, and supervising 30-50 student interns and orientation leaders supporting Divisional programs throughout the year.

Responsibilities

• Event Planning & Program Development (40%): Reporting to the Assistant Director of Signature Events, the Event Coordinator will assist in the oversight of all aspects of event and special program development (concerts, performances, donor engagement, professional development series, speakers, etc) for the Division of Student Success. This includes communication and coordination with campus partners and off-campus vendors, management of budget, etc. The coordinator will be a point of contact for divisional programs and signature events, and will serve as an event manager for select programs and special events for units within Division of Student Success. The incumbent will work with campus partners (Office of the Chancellor, Student Life, Athletics, UTPD, etc.) to develop programs for special populations and strategic initiatives.
• Student Leader Supervision (30%): Lead student leadership activities for the office, including: recruitment, hiring, and onboarding of student interns and orientation leaders, staffing operations and scheduling, strategic leadership development, and evaluation and assessment processes.
• Student Success Express (10%): Lead Student Success Express initiative, including marketing campaigns, operations and staff scheduling, budgeting responsibilities, materials management, and assessment.
• Assessment, Data & Technology (10%): Under the direction of office leadership, conduct assessment and data analysis of programs; Participate in self-study and program review process w/ peer/aspirational institutions; Utilize campus technology (i.e. Salesforce, Blackthorn, Booqable, etc.). Work with team to identify trends and suggestions for improvements to programs.
• Office Responsibilities (10%): Contribute to shared program development in the office and committee work in the division, including but not limited to committee service, staff searches, and professional development.

Qualifications

• Required Qualifications: Education - Bachelor’s Degree in Higher Education Administration, College Student Personnel, or Student Affairs related from an accredited institution; Experience - 1-3 years of experience in student affairs or event planning; Direct experience working with students in a higher education setting; Experience programming effectively for a large university student population; Knowledge, Skills, Abilities - Event planning skills and experience; Excellent interpersonal skills and demonstrated leadership ability; Outstanding verbal and written communication skills; Ability to relate effectively with students, parents, alumni, organizational leaders, and University partners; Proven superior work ethic; Commitment to the educational development of students.
• Preferred Qualifications: Education - Master’s Degree; Experience - Master's degree in higher education, college student personnel, or related field preferred; Experience working in student activities, new student orientation, or transition programs; Management of high profile events on a college campus; Experience with relevant technology programs (CRM, Survey software, etc.); Knowledge, Skills, Abilities - Knowledge of issues related to student success, retention, and first-year transition; Demonstrated experience in student engagement, event management, student development, or a related area within higher education; Proficiency in using assessment practices and data analysis to inform planning and improve program outcomes; Knowledge of issues related to student success, retention, transition, and leadership.

Application Instructions

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted.