Event Coordinator | Part-Time | Durham Convention Center

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

About the role

The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue, including developing, coordinating, and supervising all event-related activities key to the operation of the facility. This includes maintaining security staffing plans; labor management; collection and distribution of event information from promoter/show representatives/sports teams; billing preparation/support; customer service representation to guests; and logistics of departmental activities relating to events. The Event Coordinator will assist the Events Department in planning, execution, and completion of various events held at the Durham Convention Center. In this role, the Event Coordinator will have a guest services attitude and be the liaison between the client and internal departments. The candidate will also assist with catering, scheduling, and staff management.

This is a part-time role with an hourly rate of $17.00-$19.00.

About The Venue

The Durham Convention Center is located in the heart of downtown Durham, North Carolina, a growing and vibrant city rich in culture and culinary experiences. The Durham Convention Center is the largest event venue in Durham, welcoming guests for professional, social, and public events.

Responsibilities

• Assist in coordinating various types of events, including, but not limited to, meetings, banquets, holiday parties, conferences, and graduations.
• Advance each show/event with an appropriate show/promoter representative in a timely fashion.
• Communicate all event information to the appropriate departments and staff.
• Participate in planning and execution of events.
• Act as liaison between internal departments and external clients.
• Create signage.
• Maintain inventory of all department supplies: linens, beverages, alcohol, etc.
• Attend departmental and building meetings, as needed.
• Complete other projects, as assigned.

Requirements

• 4-year degree from a college or university is preferred.
• 1 year of experience in the same or a similar position in arenas, convention centers, stadiums, or theaters is preferred.
• Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays, and extended hours).
• Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred.
• Clear and concise communication skills.
• Strong organizational skills and attention to detail.
• Ability to meet strict deadlines and operate in a fast-paced environment.
• Positive, professional, and customer-focused attitude.
• Able to stand and walk for extended periods of time.
• Ability to lift heavy objects when necessary.
• Strong interest in the hospitality industry.

Benefits

• 401(k) savings plan
• 401(k) matching