Event Coordinator (Venue Specialist)

About Us

MASA has been a leader in emergency medical transportation insurance since 1974. We're not just a company – we're a close-knit team dedicated to "Protecting families with compassion when others don't." Our professional yet friendly company culture fosters collaboration, innovation, and a clear mission that resonates through every role as we support our expanding base of 2+ million members across the United States and the Caribbean. Learn more at https://www.masaaccess.com

Location: 1901 West Cypress Creek Road, Fort Lauderdale, FL 33309

Responsibilities

• Creating and distributing menus: Collaborate with a 3rd party designer to craft a nationwide menu template. Develop menus for scheduled seminars by utilizing online menus or liaising with venues for special options/pricing. Establish a filing system for easy access and distribute menus to the sales team on a weekly basis.
• Booking venues: Manage a comprehensive database of seminar venues. Regularly review proposed locations, ensuring viable venues in each location, and communicate this information to Sales Directors. Contact venues to schedule seminars as per the Sales Director's schedule. Submit seminars for advertising to the marketing team.
• Confirming venues: Confirm reservations and expected guest numbers with booked venues. Book new venues when required, coordinating with sales and marketing teams to keep everyone informed.
• Managing seminar capacity: Monitor RSVPs to prevent overcapacity at scheduled seminars. Collaborate with the Sales Director, venue, and marketing team to open new seminars when necessary.

Requirements

• High school diploma
• Excellent communication skills
• Proficiency in Office 365
• Strong organizational skills, including attention to detail and efficient calendar management
• Event coordination experience preferred

Benefits

Competitive salary and comprehensive employee benefits programs. A professional and friendly company culture that supports a clear mission: "Protecting families with compassion when others don’t." An opportunity to unleash your expertise and create a lasting impact on our journey of growth and success!

Pay

$23.00 per hour for 40 hours per week, plus benefits

Schedule

Monday through Friday, 9:00 AM – 5:30 PM