Event Coordinator

About the role

The Events Coordinator at Summit supports the planning and execution of various events, enhancing relationships, driving business initiatives, and elevating the Summit brand experience. Key responsibilities include coordinating logistics, managing vendor relationships, handling registrations, and providing onsite support.

Responsibilities

• Coordinate logistics for conferences, trade shows, customer events, webinars, internal meetings, and partner engagements
• Support the execution of 30+ events annually across multiple business units, audiences, and event types
• Manage vendor relationships for venues, catering, A/V, transportation, shipping, swag, and event-related services
• Support attendee registrations, communications, lead collection tools, and onsite check-in processes
• Care for shipping, tracking, and delivery of event materials, technology equipment, and branded collateral
• Build and maintain event timelines, budgets, project trackers, and task lists to keep initiatives moving forward
• Partner with teams across Marketing, Sales, Product, Partner, and Operations teams to align event goals, messaging, and execution with company priorities and KPIs
• Manage and maintain an overarching enterprise event calendar to support visibility, planning, and coordination across the organization
• Provide onsite and virtual event support, helping troubleshoot issues and keep events running smoothly throughout execution
• Maintain inventory of event materials, giveaways, branded collateral, and event technology equipment
• Manage the company swag store, including inventory coordination and fulfillment support
• Identify opportunities to improve organization, processes, and the overall event experience

Requirements

The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable managing multiple priorities in fast-paced environments. Success in this role comes from staying proactive, communicating clearly, and bringing a positive, team-first attitude even when timelines shift or event details change.

Qualifications

• 2–4 years of experience supporting conferences, trade shows, webinars, customer events, or related event programs
• Highly organized and comfortable managing multiple projects, timelines, budgets, and moving pieces at once
• Communicates clearly and works well with both internal teams and external vendors
• Stays flexible and solution-oriented in fast-paced environments and tight deadlines
• Experience coordinating vendors, schedules, shipping, logistics, and event materials
• Experience using Microsoft Office, Google Workspace, and event or project management tools
• Experience supporting virtual or hybrid events using platforms such as Microsoft Teams, Zoom, or Cvent

Skills

• Excellent organizational and time management skills
• Ability to manage multiple tasks and priorities simultaneously
• Strong communication and interpersonal skills
• Adaptable and flexible in fast-paced environments
• Proficient in Microsoft Office, Google Workspace, and event/project management tools
• Experience with virtual/hybrid event coordination

Benefits

Summit offers a comprehensive benefits package including flexible time off, medical, dental, and vision coverage, a 401(k) with a 4% match, parental leave, life and disability insurance, wellness support, free colocation and cloud access, and remote-friendly work options. The salary range for this role is $50,000 – $67,000 annually, with compensation based on experience, skills, and location.