Event Coordinator

About the Role

As Events Coordinator, you will play an important role in the planning and execution of Evo and RTS live events globally. You will work closely with the Events Manager and VP of Operations to determine your role across events of varying scales and complexity. This role is ideal for someone who thrives in both strategic planning and hands-on execution, can operate independently, and can manage client groups, details, and production timelines effectively.

Responsibilities

• Event Planning & Strategy:
  • Develop scalable frameworks that can be adapted to multiple events
  • Align event operations with overall business goals and attendee experience priorities
• Event Management & Execution:
  • Lead or support operations planning across categories depending on event scale, including:
  • Event Registration & Credential Distribution:
    • Work with 3rd party attendee management system vendor to collect and manage attendee data for Credential Pick Up
    • Create data collection process for vendors, exhibitors, and partners
    • Collaborate with competition registration and ticketing system vendors to ensure data collection
    • Work with authorized third-party ticket resale vendors
    • Manage Credential Pick Up vendor for on-site distribution, pre-sale merchandise, and partner materials
    • Lead the Priority Desk for non-ticketed attendees and VIPs
    • Manage the Help Queue and train staff for credential/ticket issue resolution
  • Catering and Concessions:
    • Manage event catering vendors, staff meals, and partner needs
    • Oversee concession vendors, food sponsor integrations, and sampling
  • On-Site Execution (if traveling):
    • Oversee event operations office setup and distribution of credentials, wristbands, and materials
    • Support functions like Competition (Bracketology), Ticketing, and Event Information Booth
• Budget & Reporting:
  • Manage specific budget line items and track invoices/vendor payments
  • Identify cost-saving opportunities and improve efficiency

Qualifications

• 1+ years of experience in live event operations, preferably within gaming, esports, or entertainment
• Proven success in managing projects of varying scales
• Strategic thinker with strong on-the-ground execution skills
• Proficiency in event management and productivity tools (e.g., Excel, Google Drive Suite)
• Excellent communication, negotiation, and leadership abilities
• Ability to work autonomously and within cross-functional teams
• Sense of ownership and accountability, especially in remote settings
• Willingness to travel domestically and internationally as required

Pay

The salary for this role is $65,000 to $85,000, based on experience and qualifications.

Benefits

• Medical, Dental, Vision, and Life Insurance
• 401k plan available for employee contributions
• Flexible work schedule
• Generous PTO and company-observed holidays
• Remote-first culture