Event Coordinator

About the role

RTS is an enthusiast‑culture company that builds at the intersection of gaming, creators, and brands. From global live events to bespoke branded content, we create meaningful connections between fans and the worlds they love. Our team brings deep expertise across partnership sales and marketing, talent management, event production, media, community building, and IP development.

For over 20 years, The Evolution Championship Series (Evo) has produced the largest and longest‑running fighting‑game tournament conventions in the world. Evo’s events are rallying points where fans, publishers, developers, and brands celebrate fighting games and the communities that love them. Beyond our established live events, Evo’s mission continues to evolve to create, celebrate, and renew fighting‑game fandom.

As Events Coordinator, you will play an important role in the planning and execution of Evo and RTS live events globally. You will work closely with the Events Manager and VP of Operations to determine your role across events of varying scales and complexity. For larger flagship events like Evo Las Vegas, you may have a specific on‑site role and assist across various tasks. For smaller‑scale events, you may take full ownership of the end‑to‑end planning for a functional area. This role is ideal for someone who thrives in both strategic planning and hands‑on execution, can operate independently, and can manage client groups, details, and production timelines effectively. You will collaborate with internal teams including marketing, partnerships, content, and broadcast, as well as external agencies and contractors.

Reporting Structure

You will report to the Events Manager.

Key Responsibilities

• Event Planning & Strategy: Develop scalable frameworks that can be adapted to multiple events and align event operations with overall business goals and attendee‑experience priorities.
• Event Management & Execution: Lead or support operations planning across categories depending on event scale, including:
  • Event Registration & Credential Distribution
  • Attendee Management: work with third‑party attendee‑management system vendors to collect and manage multiple sources of attendee data for credential pick‑up; create data‑collection processes for vendors, exhibitors, and partners; coordinate with competition registration and ticketing system vendors; manage authorized third‑party ticket resale vendors.
  • Credential Pick‑Up: collaborate with credential pick‑up vendors to distribute on‑site event credentials, pre‑sale merchandise, and partner or event materials.
  • Priority Desk: lead the desk for non‑ticketed attendees and VIPs, manage the help queue, create proper documentation flow, and train staff for distribution and credential/ticket issue resolution.
  • Catering and Concessions: manage event catering vendors, internal catered staff meal needs, partner and third‑party needs; oversee concession vendors and food‑sponsor integrations and sampling.
• If traveling to an event for on‑site execution, lead or support depending on event scale:
  • Event Office: oversee and manage set‑up of the primary event operations office; prep and distribute items such as credentials, wristbands, event materials, and more for internal teams.
  • Support category leads in functions such as Competition (Bracketology), Ticketing, Event Information Booth.
• Budget & Reporting: Manage specific line items within event budgets; track invoices and vendor payments in collaboration with finance; identify opportunities to streamline costs and improve efficiency.

Qualifications

• 1+ years of experience in live event operations, preferably within gaming, esports, or entertainment.
• Demonstrated success owning projects of varying scale.
• Strategic thinker who can also manage on‑the‑ground execution.
• Proficient in event‑management and productivity tools (e.g., Excel, Google Drive Suite).
• Excellent communication, negotiation, and leadership skills.
• Able to work autonomously and within cross‑functional teams.
• A sense of ownership and accountability even when working remotely.
• Willingness to travel domestically and internationally as required.

Compensation

The salary for this role is $65,000 to $85,000 USD per year, based on experience and qualifications.

Benefits

• Medical, dental, vision, and life insurance.
• 401(k) plan available for employee contributions.
• Flexible work schedule.
• Generous PTO and company‑observed holidays.
• Remote‑first culture.