Event Coordinator

Rapport is a specialized division of FLIK Hospitality Group focused on guest and employee services, meeting and event planning, and conference center management. We foster long-term career development with comprehensive benefits, training, and opportunities for growth within a global community.

About the role

The Meeting & Event Coordinator will interact closely with executives and administrative staff to ensure seamless planning and coordination of meetings, conferences, and other events held at multiple locations in New York and New Jersey. Some travel to the East Coast and Central region may be requested.

Responsibilities

• Handle meeting room bookings using the reservation system (EMS) and strategically assign meeting space to maximize utilization.
• Ensure real-time updates for each reservation on the reservation portal.
• Coordinate services for meetings, including audio-visual requirements, catering, conference room set-ups, signage, and distribution of materials.
• Liaise between clients and vendor partners before, during, and after events with necessary updates.
• Execute events as support or lead, including set-up and tear-down of meeting spaces and catering.
• Produce Event Resumes to document events and share detailed information with involved departments.
• Host Pre-Cons and Post-Cons with clients and onsite teams to ensure success.

Requirements

• Experience managing corporate or social events and meetings.
• Basic logistical planning experience.
• Experience with vendor sourcing and management.
• Understanding of food services and catering; ServSafe certification preferred.

Benefits

• Medical, dental, and vision insurance.
• Life insurance and AD&D.
• Disability insurance.
• Retirement plan.
• Paid time off and holiday time off (varies by site/state).
• Associate shopping program.
• Health and wellness programs.
• Discount marketplace.
• Identity theft protection.
• Pet insurance.
• Commuter benefits.
• Employee assistance program.
• Flexible spending accounts (FSAs).
• Paid parental leave and personal leave.

Pay

$70,000–$75,000 per year.