Event Coordinator

About the role

The Washburn University Alumni Association and Foundation is dedicated to fostering a supportive community that strengthens Washburn University and enhances student experiences. We engage alumni and friends, secure and manage donations, and build long-term partnerships.

Responsibilities

• Develops, creates, and implements engagement events to encourage alumni and friends of the University to participate and support Washburn University.
• Maintains a calendar of events to facilitate planning and scheduling for the Alumni Association.
• Coordinates all event details and ensures their success.
• Implements, attends, directs, and oversees on-site needs for events and programs.
• Promotes new engagement opportunities to enhance the alumni experience.
• Works with marketing and communications to write, plan, and implement event and program communications.
• Provides excellent customer service and builds relationships with internal and external customers.
• Assists with the logistics and preparation of materials for Alumni Board meetings.
• Attends Board meetings and offers assistance to board members.
• Identifies, modifies, and extracts information from the Foundation database for analysis and reporting.
• Works on special projects and performs other duties as assigned.

Qualifications

• Bachelor’s degree from an accredited college/university, preferred from Washburn University.
• Working knowledge and understanding of event planning concepts, principles, and practices.
• Experience in constituent/member services, public relations, alumni relations, or related fields preferred.
• Excellent communication, interpersonal, and customer service skills.
• Strong organizational and time management skills.
• Creative and strategic thinking abilities.
• Judgment and problem-solving skills to handle various situations.
• Demonstrated proficiency in writing and editing, with the ability to generate reports.
• Ability to work independently and as part of a team.
• Intermediate skill level using Microsoft Office programs.
• Familiarity with relational databases.
• Ability to work early days, evenings, weekends, and overnight travel as required.
• Professional attitude and confidentiality.
• Reliable and predictable attendance.