Event Coordinator

About the role

The purpose of this position is to assist in coordinating and overseeing event functions at the Gila County Fairgrounds. This position serves as the on-site contact and coordinates and oversees event set up and tear down at the Gila County Fairgrounds.

Responsibilities

• Event scheduling
• Ensuring facilities are set up to event specifications
• Working with customers on issues that may arise during the event
• Affords assistance with various County plans, projects and programs for events and activities at the Gila County Fairgrounds
• Prepares operational reports as needed
• Responds to customer inquiries regarding Gila County Fairgrounds facilities uses and availability
• Affords assistance with the planning of events
• Serves as on-site contact for customers during event functions
• Serves as a liaison between County departments and outside organizations and vendors in coordination of special events
• Advises Facilities Management Department of any facility related maintenance or safety concerns
• Works closely with Facilities Management Department in ensuring compliance with liability insurance requirements with customers, Arizona Counties Insurance Pool (ACIP) and County

Qualifications

• Ability to work independently and as part of a team
• Strong organizational skills
• Excellent communication and interpersonal skills
• Knowledge of event management and coordination
• Basic knowledge of facilities management and safety standards