Event Coordinator

About the role

Coordinates and organizes logistics for the following conferences (dates subject to change):

• Oklahoma Teen Conference (February/March)
• Child Welfare Conference (February)
• Child Passenger Safety Technician Update (March)
• DCCCA Foster Family Conference (April)
• Leading Causes of Life 5k and Festival (April/May)
• Kansas Suicide Prevention Coalition (May)
• Kansas Youth Advisory Council Summer Conference (June)
• Summer Sendoff (August)
• Kansas Home Visiting Conference (September)
• Kansas Regional Youth Workshops (September)
• Recovery Month Celebrations (September)
• DCCCA United (September)
• Douglas County Youth Empowerment & Prevention Kickoff (September)
• Kansas Opioid and Stimulant Conference (December)
• Kansas Traffic Safety Teen Conference (November)

Responsibilities

• Consults with internal and external partners to determine objectives and outcome requirements for events, such as meetings, conferences, and conventions
• Manages conference vendor, service provider, and sponsorship relationships
• Negotiates and executes contracts, utilizing Request For Proposal (RFP) processes
• Coordinates speaker logistics including, but not limited to, research, outreach, and database maintenance
• May assist with developing event topics and choosing featured speakers
• Designs and implements efforts to publicize events and promote sponsorships
• Develops and executes recruitment plans to engage participants
• Manages event and conference budgets, coordinating with program directors and managers as needed
• Reviews event invoices for accuracy and approves payments
• Researches and selects conference app platforms and content
• Creates content for web presence and social media posts for each event
• Plans, manages, and implements registration of event participants
• Coordinates services for events, such as accommodation and transportation for participants, facilities, audio-visual equipment, catering, signage, displays, special requirements, printing, and event security
• Inspects event facilities to ensure they meet expectations
• Designs, produces, orders, and organizes conference materials
• Follows fire and health department safety protocols
• Conducts and reviews post-event evaluations to determine how future events could be improved and implements improvements as appropriate
• Maintains records and reporting of various event aspects, such as attendance, budgetary details, etc.
• Resolves conflicts and handles participant concerns

Qualifications

• Bachelor's degree, required
• Two years successful event planning, project management, and/or closely related experience, required
• Must possess a valid Kansas Driver's License, in force automobile liability insurance, and maintain a Motor Vehicle Record (MVR) that meets organization's insurability standard as defined by DCCCA policy
• Availability of reliable transportation is required for this position

This response is AI-generated, for reference only.