Event and Hospitality Coordinator - New York - 0319

Responsibilities

• Daily maintenance of conference rooms including calendar tracking, meeting set ups with food and beverage, office service needs such as meeting supplies restock, and inventory management and restocking for the local office daily.
• Maintains Event & Hospitality tracking spreadsheets in Excel, RSVP lists for upcoming events, and assists with filing in MS Teams and joint outlook inboxes;
• Participates in pre- and post-event production.
• Provides support and assists with community events, employee engagement campaigns, political and judicial fundraisers, firm holiday events, and related items including shipping, receivables, print job(s) coordination, and other projects.
• Maintains and assists with inventory and supplies for any local and national offices.
• Tracks and saves order receipts, meeting requests and information in accordance with the departmental processes, and firm-wide policies.
• Collaborates with office services for shipping and other services, as needed.

Qualifications

• Outlook calendar and conference room management experience is required.
• A thorough knowledge of Excel, MS Outlook, MS Teams is required.
• Knowledge of Zoom, Vuture (or similar marketing platforms such as Marketo or Eloqua), Canva and project management software like Asana is a plus.
• Strong written and verbal skills are preferred.
• This role requires in person and written communication with executive team members, attorneys and clients – experience working in a client facing environment is a requirement.
• Data management including registration and RSVP lists, inventory, vendor management, etc.
• Works directly with local vendors for any firm-related event
• Provides food and beverage setups for any Firm-related events
• Works registration tables and booths at conferences as needed.

Pay

The expected salary range for this position is between $55,000-$70,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.