New York Client Events Coordinator

Responsibilities

• Pre-Event Preparation
• Prepare and distribute run-of-show documents, final details, attendee reports, and other event materials to internal stakeholders.
• Manage attendee lists and coordinate registration and ticket purchase for lawyers.
• Maintain awareness of developments at events both inside and outside the office, relaying relevant intelligence back to the broader business development team.
• Schedule structured debrief sessions with attending lawyers to capture insights, assess the success of engagement efforts, and identify follow-up actions.
• Document outcomes, track new contacts, and update CRM records accordingly.
• Ensure that follow-up items are routed to the appropriate attorneys or business development colleagues for further action.

Qualifications

• Education and prior experience: Bachelor's Degree required, preferably in marketing, communications, or a related field. Two or more years of experience in business development, events management, or client services, preferably within a law firm or professional services environment.
• Project management: Demonstrated project management experience with the ability to manage multiple projects simultaneously without sacrificing quality.
• Client service: Ability to manage competing priorities and respond quickly to inquiries to serve as an ambassador of superior internal client service.
• Communication skills: Ability to effectively communicate in both verbal and written formats; comfort interacting with attorneys at all levels, clients and external contacts.
• Work style: Ability to prioritize competing stakeholders and deadlines with a pleasant and professional demeanor. Proactive self-starter who is comfortable working independently and exercising sound judgment in a dynamic environment.
• Technical proficiencies: Proficiency in using Microsoft Office (Excel, Outlook, Word, PowerPoint); project management tools (e.g., Smartsheet, Asana); and familiarity with CRM systems and event management platforms. Ability to quickly get up to speed and master new applications and software is critical.
• Adept at using prompts in AI tools.
• Other: Ability to work outside of standard business hours.

Pay

Compensation range is $76,700 to $95,900 commensurate with related experience and qualification.