Evening & Weekend Registrar

The Evening-Weekend Registrar is responsible for the management of class and event registration, monitoring student enrollment, art sales, communication with the public, and general administrative support.

Responsibilities

• Oversee class registration and student enrollment.
• Attend to client class registration needs.
• Maintain and update class registration database.
• Process and distribute necessary forms for enrollments, supply lists, directional class locations, maps, etc.
• Process cash receipts, class refunds, and credits.
• Answer phones and direct calls.
• Warmly greet, direct, and assist students and visitors; provide knowledgeable assistance.
• Respond to student and visitor requests.
• Remain current with WAC class schedules, events, policies, and procedures to accurately inform students and visitors.
• Tactfully handle stressful situations and demonstrate quick problem-solving abilities.
• Schedule facility rentals.
• Handle, process, and record art sales.
• Assist with processing of guest and label lists for exhibitions and special events.
• Regularly survey the facility to help maintain its safety and security.
• Complete opening and/or closing procedures efficiently and accurately.
• Ensure that the reception area is clean and organized.
• Assist with and attend events as necessary.
• Perform related duties, special assignments, and projects as required.

Requirements

• Bachelor’s degree in a relevant discipline.
• 2+ years administrative experience in a cultural nonprofit or academic environment preferred.
• Excellent verbal, written communication, and interpersonal skills; ability to build relationships with key constituencies.
• Excellent problem-solving skills, flexibility, creative thinking, and ability to bring problems to a successful resolution.
• Computer proficiency, including experience with Microsoft Office and Teams; aptitude for technology and ability to learn other platforms as needed.
• Ability to exercise sound judgement, maintain a high degree of confidentiality, and identify and avoid conflicts of interest.
• Appropriate and professional behavior dealing with staff, faculty, students, volunteers, guests, and visitors.
• Strong project management skills, highly organized with attention to detail.
• Ability to handle multiple priorities and meet converging deadlines.
• Self-directed style; ability to work independently, proactively, and efficiently with only moderate direction or supervision; effectively follows through on assignments.
• Flexible, open to input and sudden changes, comfortable with the unexpected, and ability to handle stress diplomatically.
• Excellent customer service ethic and high expectations for quality.
• Ability to promote teamwork and collaboration.
• Flexible with ability to work occasional evenings and weekends as required.
• Background checks and applicable clearances required.
• Familiarity with Main Line community and residing within close proximity to Center preferred.
• Valid driver’s license and car.
• Ability to maneuver or lift 25 pounds.