Evaluation and Grade Data Management Coordinator

About the role

The University of Georgia School of Medicine was founded in 2024 and received preliminary accreditation in 2026. The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation’s eighth-largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 39th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita. As a top-20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well-positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state’s ability to provide quality health care for its citizens. The School of Medicine is located on UGA’s Health Sciences Campus in Athens.

Responsibilities

• Evaluation and Assessment Administration (One45)
  • Administer, schedule, distribute, and monitor all course, faculty, and student evaluations within One45 and other relevant evaluation platforms for all four years of the MD curriculum
  • Maintain and update evaluation and assessment forms, rubrics, and instruments in collaboration with curricular leadership
  • Track completion rates and follow up with stakeholders to ensure timely data collection
  • Ensure data accuracy, integrity, and appropriate use of evaluation results
  • Facilitate logistics, process, and scheduling for course and clerkship evaluation focus groups
• Grade Data Management and Workflow Coordination
  • Manage the collecting and flow of grade data from multiple sources, including examinations, rubric-based assessments, and other evaluation tools for all four years of the MD curriculum
  • Maintain centralized, working gradebooks for leadership review and approval
  • Reconcile data discrepancies and ensure consistency across systems
  • Post finalized grades into official gradebooks and platforms and ensure compliance

Requirements

• Bachelor’s degree in a related field or equivalent and 2 years of professional experience
• Three (3) or more years of experience managing academic data, evaluation processes, or similar workflows
• Demonstrated experience working with educational data systems or databases
• Experience handling confidential or high-stakes academic records with accuracy and discretion

Qualifications

• Experience in medical education or health professions education
• Direct experience administering One45 evaluations or similar assessment platforms
• Experience managing grade workflows and compiling data from multiple assessment sources
• Advanced proficiency in Excel or similar data management tools
• Knowledge of educational evaluation and assessment principles
• Strong understanding of grade integrity, academic policies, and data governance
• Advanced data organization and quality-control skills
• Ability to synthesize data from multiple sources into clear, actionable formats
• High attention to detail and ability to identify discrepancies or data issues proactively
• Strong communication skills when working with faculty, administrators, and students

Skills

• Experience in medical education or health professions education
• Direct experience administering One45 evaluations or similar assessment platforms
• Experience managing grade workflows and compiling data from multiple assessment sources
• Advanced proficiency in Excel or similar data management tools
• Knowledge of educational evaluation and assessment principles
• Strong understanding of grade integrity, academic policies, and data governance
• Advanced data organization and quality-control skills
• Ability to synthesize data from multiple sources into clear, actionable formats
• High attention to detail and ability to identify discrepancies or data issues proactively
• Strong communication skills when working with faculty, administrators, and students

Benefits

Commensurate with experience

Pay

Commensurate with experience

Schedule

Monday – Friday, 8:00AM – 5:00PM. Flexibility may be needed at times, including evenings and/or weekends on occasion.