Estimator Assistant

About the role

The part-time Estimator Assistant supports the estimating team for 20–25 hours per week by completing quantity takeoffs, entering project information, obtaining pricing, conducting site inspections, and preparing estimates and proposals for Account Manager review. The position reports to the General Manager and is based in Tulsa, OK.

Responsibilities

• Enter project information into estimating software
• Complete quantity takeoffs from field measurements and plans
• Prepare estimates for Account Manager review
• Request vendor and subcontractor pricing
• Maintain current material pricing
• Assist in developing estimates for Landscape Maintenance
• Assist in developing estimates for Landscape Enhancements
• Assist in developing estimates for Seasonal work
• Assist in developing estimates for Plant Installations
• Assist in developing estimates for Hardscape
• Visit customer properties to perform site inspections
• Measure landscape beds, turf areas, irrigation zones, sidewalks, fencing, drainage features, parking lots, and other project components
• Photograph existing site conditions
• Document access challenges, utilities, drainage concerns, and production obstacles
• Verify project scope before estimates are finalized
• Assist Account Managers during customer walkthroughs as needed
• Prepare proposals and contracts
• Assemble bid packages
• Ensure proposals are accurate and complete
• Maintain proposal files
• Track bid deadlines
• Upload supporting documents
• Prepare project folders upon ‘win’
• Maintain accurate customer records
• Update opportunities and proposal status
• Organize digital project files
• Coordinate internal communications between Sales and Production
• Identify opportunities to improve estimating accuracy
• Contribute to a strong safety culture

Requirements

• High School Diploma or GED
• Basic computer skills, including Microsoft Office
• Current Driver’s License
• Strong Math skills
• Excellent organizational skills
• Strong written and verbal communication

Qualifications

• Previous landscape, construction, or outdoor work experience
• Experience as a Crew Member or Crew Lead
• Knowledge of Maintenance and Enhancement operations
• Bilingual (English/Spanish)
• Experience with estimating or software
• Experience using mapping tools
• Capacity to make critical judgments, solve problems and have strict attention to detail
• Ability to track information and maintain a proper workflow of all required paperwork
• Excellent verbal and written communication and ability to deal tactfully with all customers and employees
• Flexible enough to work varying hours to meet the needs of the company
• A Winning Attitude!