Estimating Coordinator - Construction

Supports project development by managing estimating, takeoffs, and pre-construction coordination activities to produce accurate bids, schedules, and feasibility assessments. Partners with estimators, project managers, subcontractors, and vendors to ensure complete pre-construction packages, accurate cost forecasting, and timely delivery of proposals while maintaining compliance with insurance and contract requirements.

Responsibilities

• Perform detailed quantity takeoffs and prepare accurate cost estimates for pre-construction bids and proposals.
• Coordinate pre-construction activities, including scope definition, value engineering, constructability reviews, and schedule development.
• Serve as the primary coordinator between estimators, project managers, subcontractors, and vendors to gather scope, pricing, insurance certificates, and lead times.
• Prepare and assemble bid packages, proposals, alternates, and required documentation for internal review and client submission.
• Manage subcontractor solicitation and qualification processes, ensuring compliance with subcontractor insurance and bonding requirements.
• Maintain and update project estimating databases, bid logs, and tracking tools; prepare bid summaries and variance analyses.
• Use Autodesk and/or build management software to review plans, produce takeoffs, and collaborate on document control.
• Respond to RFIs, clarify scope with design teams, and document revisions to maintain updated estimate assumptions.
• Support bid presentations and work with sales/project teams to communicate pricing rationale and risk assessments.
• Participate in post-bid reviews and lessons-learned sessions to improve estimating accuracy and pre-construction workflows.

Requirements

• 3+ years of experience in estimating, pre-construction, or construction coordination with demonstrated takeoff experience in projects ranging from $100 - $500 M
• Strong proficiency in quantity takeoffs, cost estimating methodologies, and construction scope development
• Experience coordinating with subcontractors and vendors, including managing subcontractor insurance certificates and compliance
• Familiarity with Autodesk tools (Revit, AutoCAD) and build management or project management software (preferred)
• Excellent written and verbal communication skills; ability to prepare clear proposals, bid narratives, and correspondence
• Detail-oriented with strong organizational skills, ability to manage multiple bids and priorities under tight deadlines
• Ability to read and interpret construction drawings, specifications, and contract documents
• Team-oriented mindset with problem-solving skills and the ability to support both estimating and project teams
• Associate or Bachelor’s degree in Construction Management, Engineering, Architecture, or related field preferred
• Prior experience with subcontractor solicitation, vendor management, and familiarity with insurance and bonding requirements is a plus

Currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.