Construction Estimating Coordinator

About the role

As the concierge for our Revenue Department, you will keep us organized and running at peak efficiency by supporting our team and clients. You will ensure information is organized, accurate, and flowing effectively so that new leads and communications are reaching our Estimating Team, and facilitating new job setups that are awarded. You will interact with clients as we serve our existing base and grow with new clients. You will also support our continued refinement and improvement of our effectiveness, strategies, customer relations, and new business acquisition processes. You will also have the opportunity to learn and grow into an Estimator role.

Responsibilities

• Manages team inbox and directs flow of information.
• Screens inbound leads and routes accordingly.
• Handles inbound calls and performs customer service.
• Maintains meticulous records in the CRM and filing systems.
• Captures and coordinates new customer onboarding and job handoffs with the Administration Team and Division Managers.
• Captures and coordinates any prequalification requirements as necessary.
• Supports proactive research for the team as needed.
• Supports the team to prepare and send introductory company materials to potential new and targeted General Contractors.
• Supports the team to conduct proactive outbound calls requesting Invitations to Bid and opportunities to provide proposals.
• Supports marketing efforts to promote our brand.
• Rapidly internalize our processes, offerings, and workflow.
• Contributes to an environment of continuous improvement.
• Completes projects assigned to support company initiatives.
• Gains hands-on experience in the full estimating lifecycle, from initial inquiry to proposal submission.
• Develops an understanding of company production rates, scope standards, and pricing structures through active project involvement.
• Aids in preparing bids and proposals for assigned accounts under the guidance of senior estimators.
• Coordinates directly with clients on basic scope clarifications, scheduling, and follow-ups to ensure timely bid delivery.
• Manages a small portfolio of assigned accounts to support estimating efforts and build foundational client relationships.
• Other duties as assigned.

Qualifications

• Detail-focused self-starter who is highly organized and laser-focused to get things done effectively in a fast-paced environment.
• Reliable and supportive team player who is flexible with a can-do positive attitude.
• Strong written and verbal communication skills with exceptional interpersonal skills.
• Highly proficient in Microsoft Office Suite, especially Excel and Outlook.
• Handle multiple tasks concurrently.
• Comfortable conducting client service calls and making outbound calls.
• Devoted to lifelong professional development and embraces learning and process improvement.
• Tech-savvy; willing and able to learn and utilize software and systems quickly.
• Able to work out of our El Cajon office daily with occasional visits to client offices.

Compensation

$22 - $26/hour