Estimating Coordinator (Accuracy‑Driven Administrative Role)

About The Role

We are looking for a highly organized, detail-focused Estimating Coordinator to support our Estimating Department. This is not a sales, business development, or revenue-growth role. It is a precision-based administrative position responsible for managing bid documents, organizing information, and ensuring our estimators have exactly what they need - especially on bid day. If you excel at accuracy, thrive under deadlines, and enjoy keeping complex information organized, you'll be a great fit.

Core Responsibilities

• Download, organize, and maintain all bid documents, drawings, specifications, and addenda
• Create and manage proposal folders and ensure all information is current
• Update the bid list and bid calendar daily
• Prepare client bid forms using estimator-provided numbers
• Assist with prequalification forms and project-specific documentation
• Contact cities, agencies, and subcontractors to gather required information
• Solicit subcontractor pricing and ensure participation from MBE/WMBE/DVBE firms
• Provide administrative support including document prep, copying, filing, and data entry
• Support estimators with basic quantity takeoffs or document review (training provided)
• Handle fast-paced, time-sensitive tasks on bid day with accuracy and composure
• Perform additional administrative duties as assigned

What You Need to Succeed

Experience: 3–5 years in the construction industry preferred (General Contractor or Subcontractor experience ideal). Strong administrative or coordination background also considered.

Skills & Qualities:

• Exceptional attention to detail - accuracy is critical
• Strong computer proficiency (Microsoft Office; comfort learning new software)
• Ability to manage multiple deadlines and stay organized
• Clear and professional communication skills
• Comfortable working under pressure, especially on bid days
• Self-starter with a positive attitude and willingness to learn
• Familiarity with construction terminology helpful but not required
• Fast, accurate typing and strong document management skills
• Ability to work independently and as part of a team

Why This Role Matters

The Estimating Coordinator is the backbone of our bidding process. Your accuracy directly supports our ability to submit complete, compliant, and competitive bids. If you take pride in doing detailed work correctly the first time and enjoy being the calm, organized center of a busy team, you'll thrive here.

Benefits

• Medical, Dental, Vision
• PTO
• Paid Holidays
• 401(k)