Estimating Coordinator

Company Overview

Penguin has been serving the New York metropolitan area for more than 70 years with professional and competitive commercial mechanical and facility maintenance services. Our licensed professional engineers and more than 150 technicians expertly install, operate, maintain, and service mechanical, electrical, and HVAC systems for clients in many different industries. By applying our expertise to project design and installation, we help our customers to better understand effective project design and control installation costs. We also make sure they understand all long-term costs involved.

About the Role

The Estimating Coordinator position is a critical role for the company. The ideal candidate will be responsible for assisting with estimating and administrative related tasks. The ideal candidate must have strong analytical thinking skills, an excellent ability to multi-task, and the ability to manage relationships with internal and external entities.

Responsibilities

• Assist departments workload, act as a gate keeper and internal/external contact.
• Communicate with vendors and clients, as needed.
• Take inventory of department's office supplies, sort and distribute as needed.
• Maintain confidentiality of operations department and company information.
• Escalate critical and/or sensitive issues to the department managers with recommendation for resolution.
• Maintain and update bid list daily.
• Assign proposal numbers to bid opportunities, create and maintain proposal folders with all updates/addenda to plans and specifications.
• Prepare finalized proposal to submit as per estimating bid forms.
• Manage a high volume of incoming and outgoing emails.
• Handle incoming calls regarding inquiries from subcontractors/general contractors.
• Perform additional assignments as required by the operating needs of the company or as directed by executives.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience

• Minimum 2-3 years working in an administrative / procurement capacity.
• Bachelor's Degree or currently pursuing preferred. Comparable relevant work experience also acceptable.
• Working knowledge of procurement, construction industry, and operations management is a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

Skills & Abilities

• Excellent organization, communication, and interpersonal skills.
• Business writing and reporting skills.
• Strategic, analytical, and multi-tasking skills.
• Time management skills – ability to meet frequent deadlines.
• Basic clerical skills, including but not limited to typing, scanning, calendar management, handling mailings, etc.
• Attention to detail.
• Must demonstrate proficiency in Microsoft Office applications (i.e. Outlook, Word and Excel) and Adobe.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

Pay

$66,300 - $70,000

Benefits

• Medical, dental, and vision coverage
• Health savings and flexible spending accounts
• Life insurance
• Disability
• 401(k) Savings Plan
• College Coach
• Employee assistance program