EPLI Attorney Practice Coordinator (Formerly Legal Secretary) - Multiple Locations (Hybrid)

About the role

The EPLI Attorney Practice Coordinator coordinates and performs high level tasks to support multiple attorneys’ practices. Requires excellent time management, communication and organizational skills. Requires extensive knowledge of state and federal judicial systems, and agency procedures in labor and employment law. This is a hybrid position resident in Chicago (preferred), Houston or Nashville.

Responsibilities

• Coordinating attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams
• Accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation
• Communicating with case team to ensure that duplicate requests are not submitted to Attorney Resource Team
• Verifying court and other deadlines and alerting attorneys
• Creating and/or updating matters in Virtual Binder
• Accurate and timely creation of Tables of Contents (“TOCs”) and Tables of Authorities (“TOAs”)
• Coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties
• Efiling documents with courts and agencies in accordance with applicable rules
• Timely and properly filing in NetDocuments
• Accurately creating and submitting New Client Matters (“NCM”) within firm standards
• Coordinating transcription of audio recordings
• Coordinating the printing and assembling of documents with office services personnel
• Maintaining attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction)
• Timely submission of daily task log identifying projects and assignments
• Reviewing and revising client pre-bills

Qualifications

• Minimum 5 years of legal administrative experience required
• Experience in labor and employment law preferred
• Highly organized with ability to support multiple attorneys’ practices and coordinate multiple tasks and requests effectively
• Strong time management expertise with ability to prioritize and anticipate practice needs
• Initiative to identify, monitor and execute tasks related to case timelines
• Strong written and verbal skills to communicate effectively with internal and external parties
• Advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA)
• Extensive knowledge of court rules and ECF procedures
• Proficiency in using MS Office, Outlook and Adobe
• Experience with document management systems (i.e., NetDocuments)
• Expertise in BigHand Create to create compliant legal documents and correspondence
• Knowledge of legal terminology
• Illinois courts and filing experience strongly preferred
• Experience with EPLI and/or insurance litigation preferred

About Littler

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,900 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years. Littler’s unparalleled commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. And with powerful proprietary technology, Littler disrupts the status quo—delivering bold, groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.

Benefits

• Comprehensive health, dental and vision plan for you, your spouse/domestic partner and children
• Superior 401(k) plan
• Ample time off programs
• Mental health programs
• Family building and caregiving support
• Generous paid parental leave
• Life insurance
• Disability insurance
• Wellness program
• Flexible spending accounts
• Employee referral bonus program

Pay

Pursuant to Illinois regulation, the hourly salary range for this position is $43.02 to $57.69 (for a 35-hour work week) contingent on relevant experience and education and includes eligibility for performance-based bonuses.

Schedule

Hybrid position resident in Chicago (preferred), Houston or Nashville. 35-hour work week.