Attorney Practice Coordinator (Formerly Legal Secretary) - Dallas (Hybrid)

About the role

The Attorney Practice Coordinator coordinates and performs high-level tasks to support multiple attorneys’ practices. This position requires excellent time management, communication, and organizational skills, along with extensive knowledge of state and federal judicial systems and agency procedures in labor and employment law. The role is based in Dallas, TX, and follows a hybrid work schedule, working in-office 3 days per week.

Responsibilities

• Coordinate attorney support from the Attorney Resource Team and other corporate departments, including calendar and billing teams.
• Ensure accurate and complete submissions to the Attorney Resource Team, including thorough instructions and documentation.
• Communicate with the case team to prevent duplicate requests to the Attorney Resource Team.
• Verify court and other deadlines and alert attorneys.
• Create and/or update matters in Virtual Binder.
• Produce accurate and timely Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Coordinate and finalize documents for filing with courts or administrative agencies and service upon other parties.
• E-file documents with courts and agencies in accordance with applicable rules.
• File documents timely and properly in NetDocuments.
• Accurately create and submit New Client Matters (NCM) within firm standards.
• Coordinate transcription of audio recordings.
• Coordinate printing and assembling of documents with office services personnel.
• Maintain attorney contact lists through Outlook and the Client Relationship Management system (InterAction).
• Submit daily task logs identifying projects and assignments in a timely manner.
• Review and revise client pre-bills, as needed.

Requirements

• Minimum of 5 years of experience as a litigation secretary.
• Highly organized with the ability to support multiple attorneys’ practices and coordinate multiple tasks effectively.
• Strong time management expertise with the ability to prioritize and anticipate practice needs.
• Initiative to identify, monitor, and execute tasks related to case timelines.
• Strong written and verbal communication skills for effective interaction with internal and external parties.
• Advanced knowledge and proven expertise using Best Authority to produce TOCs and TOAs.
• Extensive knowledge of court rules and ECF procedures.
• Proficiency in MS Office, Outlook, and Adobe.
• Experience with document management systems (e.g., NetDocuments).
• Expertise in BigHand for creating compliant legal documents and correspondence.
• Knowledge of legal terminology.

About Littler

Littler is the largest global employment and labor law practice in the world, exclusively devoted to representing management. With more than 1,900 attorneys in over 100 offices worldwide, Littler serves as a single-source solution provider to the global employer community. The firm has been litigating, mediating, and negotiating influential employment law cases and labor contracts for over 75 years. Littler’s commitment to labor and employment law helps clients navigate complex legal issues, delivering tailored solutions for their toughest challenges. With deep local experience and global resources, Littler fosters a culture of innovation and original thinking, supported by proprietary technology that prepares employers for both current and future needs.

Benefits

We offer a generous benefits package to full-time and part-time employees working at least a 50% schedule. Benefits include:

• Comprehensive health, dental, and vision plans for employees, their spouses/domestic partners, and children.
• A superior 401(k) plan.
• Ample time-off programs, mental health programs, family-building and caregiving support, and generous paid parental leave.
• Life insurance and disability insurance.
• A wellness program.
• Flexible spending accounts.
• An employee referral bonus program.

For more information about our benefits, visit www.littler.com/benefits/state-details.

Schedule

Hybrid work schedule, working in-office 3 days per week.