EPLI Attorney Practice Coordinator (Formerly Legal Secretary) - Multiple Locations (Hybrid)

Littler · Philadelphia, PA · 1 mo ago

Full-time

About the role

The EPLI Attorney Practice Coordinator coordinates and performs high level tasks to support multiple attorneys’ practices. Requires excellent time management, communication and organizational skills. Requires extensive knowledge of state and federal judicial systems, and agency procedures in labor and employment law. This is a hybrid position resident in Pittsburgh or Philadelphia, Pennsylvania.

Responsibilities

Coordinating attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams.
Accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation.
Communicating with case team to ensure that duplicate requests are not submitted to Attorney Resource Team.
Verifying court and other deadlines and alerting attorneys.
Creating and/or updating matters in Virtual Binder.
Accurate and timely creation of Tables of Contents (“TOCs”) and Tables of Authorities (“TOAs”).
Coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties.
Efiling documents with courts and agencies in accordance with applicable rules.
Timely and properly filing in NetDocuments.
Accurately creating and submitting New Client Matters (“NCM”) within firm standards.
Coordinating transcription of audio recordings.
Coordinating the printing and assembling of documents with office services personnel.
Maintaining attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).
Timely submission of daily task log identifying projects and assignments.
May be responsible for reviewing and revising client pre-bills.

Qualifications

Minimum 5 years of legal administrative experience required.
Experience in labor and employment law preferred.
Highly organized with ability to support multiple attorneys’ practices and coordinate multiple tasks and requests effectively.
Demonstrates strong time management expertise with ability to prioritize and anticipate practice needs.
Demonstrates initiative to identify, monitor and execute tasks related to case timelines.
Demonstrates strong written and verbal skills to communicate effectively with internal and external parties.
Demonstrates advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
Possesses extensive knowledge of court rules and ECF procedures.
Demonstrates proficiency in using MS Office, Outlook and Adobe.
Experience with document management systems (i.e., NetDocuments).
Demonstrates expertise in BigHand Create to create compliant legal documents and correspondence.
Demonstrates knowledge of legal terminology.
Pennsylvania courts and filing experience strongly preferred.
Experience with EPLI and/or insurance litigation preferred.

About Littler

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,900 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years. Littler’s unparalleled commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. And with powerful proprietary technology, Littler disrupts the status quo—delivering bold, groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.

Benefits