Epic Gallery Project Manager

About Us

At e4health, we Empower Better Health. The e4health Team is on a relentless mission to care for those teams who care for others. We bring our passion, ingenuity, and expertise to every engagement. In joining our Team, we want your help to provide our customers with powerful solutions in the pursuit of quality, integrity, clinical and financial value across healthcare. Our People make the difference. Serving more than 400 hospitals and health systems nationwide for nearly two decades, e4health provides solutions to tackle the toughest problems in healthcare with unmatched technology, mid-revenue cycle, and operational expertise. e4health solutions streamline clinical, financial, and health information data and workflows, optimize coding, quality, and clinical documentation integrity processes, and address health IT operational challenges to deliver material results for healthcare organizations across the country. Learn more about us at www.e4.health.

Position Summary

The Epic Gallery Project Manager will lead the planning, coordination, and execution of Epic Gallery implementations and document management transformation initiatives within healthcare organizations. This role will partner closely with Epic, HIM, IT, clinical, ambulatory, and operational teams to ensure Gallery is configured, integrated, tested, and operationally ready across the enterprise. The Project Manager will oversee the transition from legacy document management platforms, such as OnBase, to Epic Gallery and will coordinate the critical operational decisions surrounding document types, indexing, fax workflows, workqueues, scanning, ambulatory exceptions, document migration, testing, training, and go-live.

Responsibilities

• Lead end-to-end Epic Gallery implementation projects, including planning, execution, testing, deployment, and go-live.
• Develop and maintain detailed project plans, milestones, dependencies, risks, issues, and resource requirements.
• Serve as the primary project liaison between the health system, Epic, HIM, IT, clinical, and operational stakeholders.
• Coordinate Gallery workflow design, including: Document types and indexing; Scanning and indexing workflows; Fax queues and routing; Workqueues and exception management; Ambulatory and specialty-specific workflows; Document filing and reconciliation; Legacy document migration.
• Facilitate future-state workflow design and identify operational gaps between existing document management processes and Epic Gallery.
• Coordinate technical and operational dependencies with Epic application teams, including HIM, Clinical Applications, Ambulatory, and other impacted teams.
• Lead requirements gathering, workflow validation, design sessions, issue resolution, and decision tracking.
• Coordinate testing strategy and execution, including unit, integrated, workflow, and end-user testing.