Environmental Health and Safety Manager

About the role

The Health & Safety Manager supports effective operations by planning, overseeing, and executing company-wide Health & Safety programs. This role assesses Health & Safety needs based on regulatory requirements, develops action plans, budgets, policies, and procedures, and ensures compliance with Health & Safety regulations while aligning with the company’s mission and core values.

Responsibilities

• Coordinate with Executive Officers, staff, and stakeholders to establish, update, and implement company-wide Health & Safety procedures and documentation to reduce or eliminate hazards.
• Understand compliance requirements for medical marijuana businesses, including regulations from the Office of Compassionate Use, OSHA, Fire Department(s), City Zoning and Planning Department(s), Florida Department of Health, Florida Department of Environmental Protection, and others.
• Act as a subject matter expert on regulatory requirements, legal updates, and best practices, providing guidance to department managers and employees.
• Identify and develop industry-leading Health & Safety best practices in collaboration with regulators and stakeholders.
• Perform safety inspections to identify workplace hazards.
• Manage employee Health & Safety training programs, maintain training records, and provide training, including basic OSHA training and First Aid/CPR.
• Ensure OSHA compliance, complete OSHA 30-hour General Industry Training, and renew certification every 4 years.
• Research, audit, and verify data to ensure legal compliance with Health & Safety regulatory requirements.
• Serve as the primary point of contact for Workers’ Compensation Insurance, OSHA, CDPHE, and other regulatory agencies; assist with audits, inspections, and investigations.
• Investigate accidents and injuries by gathering information, observing employee activity, and ensuring compliance with Standard Operating Procedures and company policy.
• Maintain recordkeeping, including writing Accident Reports, Health & Safety Violation Reports, and completing required forms such as OSHA 300 & 300A.
• Review Accident Reports, Incident Reports, and other employee-completed documentation as part of the investigation process.
• Adapt to various working environments, including offices, warehouses, and manufacturing facilities, and gather information from a range of employees.
• Ensure compliance with all local, State, and Federal regulatory agencies, including licenses, permits, and authorizations related to Health & Safety.
• Coordinate with regulatory agency personnel to schedule annual inspections and audits, and facilitate random inspections; ensure completion of action items to maintain compliance.
• Research and coordinate the purchase of Health & Safety equipment and supplies for the Compliance Department.
• Perform all other job duties as assigned.

Requirements

• Associate or Bachelor’s degree preferred.
• Minimum of 3 years’ experience managing safety programs, with a focus on OSHA regulations in warehouse or manufacturing environments.
• Must maintain current knowledge of and adhere to all policies and regulations of the Florida Office of Compassionate Use, Florida Department of Health (DOH), Florida Department of Environmental Protection (DEP), and Health Insurance Portability and Accountability Act (HIPAA).
• First Aid and CPR certification required.
• National Association of Safety Professionals Licensed Safety Professional®, Certified Safety Manager®, or other certification preferred.
• Excellent computer, mathematical, language, and reasoning skills.
• High-level attention to detail, administrative skills, problem-solving skills, and strong organizational abilities.
• Experience using Microsoft Office applications and familiarity with current versions.
• Ability to follow established company protocol for digital and printed document storage.
• Knowledge of OSHA regulations, HIPAA, DOH, and DEP requirements.
• Ability to work independently with little or no direct supervision.

Preferred Qualifications

• Previous experience in the marijuana industry, particularly in licensed facilities, is preferred.
• Retail, operations, and/or security experience is a plus.

Physical Requirements

• Must be able to individually lift up to 25 lbs.
• Must be able to sit, stand, stoop, crouch, reach, and lift for long periods of time.
• Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• Must be able to work in an office environment with moderate to loud noise levels.
• Must be able to work off-site in retail, manufacturing, or production facilities with moderate to loud noise levels and changing working conditions.
• May require the use of safety equipment or personal protective equipment as needed.
• Must have and maintain a valid driver’s license.
• May require regular travel to all company sites.