Entry Level Supply Chain Coordinator, 2027 - Buffalo

Location: Buffalo, NY 14202, USA. Travel: 10–20%. Job type: Regular, entry‑level, salaried non‑exempt.

About the role

Assist with equipment and product procurement and/or supply chain services for assigned projects in coordination with the SourceBlue team.

Responsibilities

• Assist with reviews of equipment and procurement packages for compliance with drawings and specifications.
• Track and document product‑related issues from clients, Owner’s Representatives, designers, consultants, General Contractors, subcontractors, suppliers, and inspectors; escalate to appropriate supervisor.
• Assist with preparation of scope‑of‑work documents, coordinate matrices, and bid response forms for vendor bid packages.
• Support reviews of project submittals and shop drawings to identify misaligned findings relative to contract specifications.
• Visit project sites to observe quality and placement of products.
• Visit manufacturers’ factories to observe Factory Witness Tests and learn about product development and specifications.
• Assist with supply‑chain heat mapping, vendor database, resiliency systems, equipment tracking, and other duties to support development of business products and services.
• Perform data entry to update and maintain master procurement data (e.g., pricing, contracts, delivery schedules).
• Follow standardized processes for development and maintenance of project documentation (e.g., equipment tracking log, project budget reports, cost reports, RFIs, change‑order and close‑out logs).
• Assist with reviews of change orders including preparation of independent analysis, estimates for vendor requests, approvals, and conflict resolutions; submit to SourceBlue Manager for approval.
• Assist with vendor prequalification process as requested.
• Participate in closeout process and assist with preparation of final records for projects (RFIs, closeout records, warranties, as‑builts, spare parts, O&M manuals, inventory); evaluate information for compliance with contract documents.
• Other activities, duties, and responsibilities as assigned.

Qualifications

• Pursuing an Associate’s or Bachelor’s degree from an accredited program in Supply Chain Management, Mechanical or Industrial Engineering, or related field; or minimum 2 years of experience; or equivalent combination of education, training, and experience.
• Supply chain experience and/or internship/co‑op experience in the construction industry preferred.
• General knowledge of supply‑chain operations and construction products (Architectural, Mechanical, Electrical) desired.
• Exceptional organizational skills with attention to detail; ability to document and manage accurate, timely information.
• Efficient use of work hours; ability to ask questions, request prioritization, and complete tasks in a timely manner.
• Passionate and willing to learn about overall company, business operations, culture, and core values.
• Proactive and eager to tackle new projects and ideas; flexible and adaptable to work assignments.
• Able to work independently with management oversight and in a team environment.
• Active listening skills with professional, clear verbal and written communication.
• Limited travel as needed.

Physical demands

The employee frequently views a computer monitor and uses a keyboard. Specific vision abilities include close vision, peripheral vision, depth perception, and ability to adjust focus. Frequently required to sit, climb, balance, stoop, kneel, crouch, crawl, use hands to finger, handle, or feel objects, tools, or controls, reach with hands, talk, and hear. Must be able to climb permanent and temporary stairs, use construction personnel hoists, climb ladders, and negotiate work areas under construction. Regularly mobile; occasionally travels short and long distances via various conveyances. Occasionally works on‑site at construction sites, offices, or off‑site venues. Regularly lifts/moves up to 10 lb; occasionally lifts/moves up to 25 lb. Reasonable accommodation may be made for individuals with disabilities.

Work environment

Regularly works in an office or remote setting; noise level usually quiet to moderate. Occasionally works at construction sites with exposure to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock; noise level moderate to loud. Required to comply with company safety policies, procedures, and applicable laws. Reasonable accommodation may be made for individuals with disabilities.

Pay

Estimated salary range: $66,000 – $72,000 annualized (company’s good‑faith estimate at time of posting).

Benefits

• Medical, dental, and vision coverage
• 401(k) plan
• Health Savings Account
• Flexible Spending Account
• Wellness benefits
• Voluntary legal plan
• Identity theft protection
• Life insurance
• Short‑term and long‑term disability coverage