Entity Management Specialist

Key Responsibilities

• Manage the preparation, review, and submission of annual reports in partnership with CSC and internal stakeholders, ensuring accuracy and timeliness.
• Execute ad hoc state filings, including new entity qualifications and other jurisdictional requirements.
• Prepare and process event-driven documentation (e.g., officer/manager appointments and resignations, dividend declarations), including related filings.
• Maintain and update corporate records to ensure completeness, accuracy, and audit readiness.
• Oversee the lifecycle of DBA registrations, including new registrations, renewals, and terminations.
• Monitor Corporate Tracking Service notifications from CSC and determine required actions to maintain entity good standing.
• Serve as a primary point of contact for internal inquiries related to U.S. entities, including requests for corporate documents, officer/director information, and entity data.
• Partner with internal teams, external vendors (CSC), and Secretary of State offices to resolve issues and ensure compliance.
• Prepare and submit PACA license renewals, including updates as needed, through the USDA ePACA portal.

Qualifications

• Minimum of 3 years of experience in a corporate, legal, or law firm environment supporting entity management or corporate governance.
• Experience managing multi-state filings and corporate compliance activities preferred.
• Bachelor’s degree preferred.
• Paralegal certification from an ABA-accredited program preferred.
• Current notary commission (Texas) preferred.